Office Services Supervisor Job at Virginia Div of Community Corrections
Provides supervision, guidance, and training for clerical staff in a probation & parole district
operation management of probationer’s data and filing records. Assists in communication with probationers, court, general public and other agencies. Supports the District in its mission of enhancing public safety and providing effective supervision to the adult offenders and for preparing comprehensive background reports for the courts and the Department of Corrections. Coordinates the provision of support services for the District office and the management of inmates’ data and preparation of reports and correspondence. Provides office/administrative support while demonstrating excellent customer service skills. Provides support to the
Probation & Parole staff by taking care of reports and correspondence, opening court cases and performing fiscal procurement and monthly reconciliation duties. Acts as a back-up for the Office Services Assistant as needed.
Minimum Qualifications
High school diploma or equivalent. Considerable administrative experience. Working knowledge of bookkeeping and current administrative/office management techniques. Demonstrated skill in the use of office equipment, computers, and software, including MS Office (Word, Excel, Access, and Outlook) and the Internet including web based applications. Demonstrated ability to multitask and work independently in a fast pace, customer service driven environment. Ability to communicate effectively both orally and in writing when addressing a diverse population. Proven ability to evaluate processes and positively implement change.
Preferred Qualifications
Prefer post-secondary courses in office administration or training or experience in a related field. Prefer experience with an automated database other than MS Office. Prefer administrative experience in a criminal justice, court, or law office setting. Prefer administrative supervisory experience. Prefer familiarity with human resource functions.
Special Requirements
All applicants are subject to a background investigation and those applying to a designated safety sensitive position are subject to a pre-employment drug screen.
The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.
The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.
Special Instructions to Applicants
<b>Applications and/or résumés for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted.</b>
<b>The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé.</b>
<b>RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.</b>
<b>This is a tobacco free facility. Use of all tobacco products is prohibited on site at all times.</b>
<b>Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), MUST attach these forms when submitting their state application and/or résumé.</b>
<b>The Virginia Department of Corrections is an EEO employer. Reasonable accommodations are available upon request.</b>
<b>AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ALL ENCOURAGED TO APPLY.</b>
In support of the Commonwealth’s commitment to inclusion, DOC encourages individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability ( COD ) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services ( DARS ). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019.
<b>The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé.</b>
<b>RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.</b>
<b>This is a tobacco free facility. Use of all tobacco products is prohibited on site at all times.</b>
<b>Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), MUST attach these forms when submitting their state application and/or résumé.</b>
<b>The Virginia Department of Corrections is an EEO employer. Reasonable accommodations are available upon request.</b>
<b>AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ALL ENCOURAGED TO APPLY.</b>
In support of the Commonwealth’s commitment to inclusion, DOC encourages individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability ( COD ) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services ( DARS ). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019.
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