What's an Office Manager?

**Please read entire job description before applying.

Pay for this part-time position is commensurate with experience and starts at $21.42 per hour.

The Kleane Kare Team (aka KKT) is a well-established commercial and government cleaning company that is looking to add an Executive Administrator to their headquarters.

An office management professional with exceptional relationship building and communication skills, that takes pride in the success of a small business and thrives in a role that pushes them to keep learning, growing and advancing improvements.

This is a three-tiered position, that provides missions critical and often confidential support to the Executive Team in the areas of Administrative/office support, Bookkeeping (light) and Human Resources task management. The KKT Executive Administrator is relied upon to ensure the Executive Team is able to spend the majority of their time on high level, strategic initiatives that keep the business growing and successful.

What does KKT value?

Development, Responsibility, Diversity, Quality and Community.

ESSENTIAL DUTIES HIGHLIGHTS

• Collaborates with Senior Leaders to gauge support that can be offered to free up their time.
• Deadline tracking and business requirements (compliance) management.
• Research, data collection; application and forms submission.
• Partner and vendor relations; event planning.
• CPA firm support, including various A/P, A/R and reporting responsibilities.
• Payroll system, payroll records and employee data/files (accuracy) management.
• Employee life cycle management, including recruiting progress tracking, new employee orientation and training and termination of employment processing.

CRITICAL KNOWLEDGE, SKILLS AND ABILITIES

• Small business success minded; ability to build relationships of credibility and trust.
• Highly autonomous and self-motivated; great instincts and sound judgement.
• Dedicated to learning, correcting, solving and continuously advancing improvement.
• Effective comprehension and communications skills, open to and inviting of collaboration.
• Flexible, with a love of variety and embracing of change; eager to seek creative
• Goal oriented and good project management

MUST HAVE

• Must be 18 years of age or older.
• 2 years of prior Office Management or office support experience.
• 2 years prior basic bookkeeping experience, with a good working knowledge of or ability to easily learn QuickBooks desktop.
• 1 year of basic Human Resource administration experience, in areas such as payroll reporting, new employee orientation and employee file maintenance.
• Any similar combination of education and experience.
• Good computer skills, with a working knowledge of the primary Microsoft Office 365 and Google applications/programs; experience working within cloud-based system.
• Ability to successfully pass a background check and other pre-employment screening.

GREAT TO HAVE

• Prior experience working with the management team of a commercial cleaning company.
• Fluent in Spanish; verbal and written.
• Associate or Bachelor's degree in a business-related field.
• Knowledge of government contractor requirements.
• Prior union workplace experience, with a general knowledge of Collective Bargaining Agreements.
• Prior Group Health/Benefit(s) Plan Administration experience.
• Notary Public License or ability/willingness to obtain.

In this highly autonomous role, a successful Office Manager is self-aware of their knowledge and skills limits and seeks out resources to overcome those gaps. They are expected to lead by example and perform their job in a manner that is consistent with exceptional communication, attention to detail and creating safe, high morale, high productivity workplaces.

If this sounds like a great fit and you satisfy the Must Have's listed above, please apply with a cover letter explaining why you believe you are the right fit for this position.

Click on the link below and select the Office Manager listing to get started.

https://kleanekare.isolvedhire.com/jobs/

We look forward to meeting you!