Red Envelope is seeking a part-time Office Assistant for a nonprofit that works together with the local church and other like-minded partners to raise up lifelong followers of Jesus through a variety of youth programs.

The Office Assistant position requires a “hands-on” person to perform daily office management functions including but not limited to restocking/reordering, mail intake, accepting deliveries, payment of contractors and monthly bills, monitoring of building systems and needed repairs. S/he will oversee building systems contracts and maintenance including HVAC, landscaping, and janitorial. S/he will work to maintain a problem free work environment.

Responsibilities:

• Prepares annual office management budget for review by supervisor.
• Answers office phone when in office, daily retrieves voice messages and checks corporate email account daily and handles the requests or forwards the requests to the responsible parties.
• Manages the Buildings, Grounds, and Systems to ensure a well running, problem free building for employees, guests and visitors. Systems include Security Systems, Exterior Lighting, Parking Lot areas
• Maintains good working relationships with vendors and contractors.
• Sources price quotes for printing needs such as employee business cards, annual reports, other communication materials and/or helps to produce/design those materials in house.
• Manages inventory and purchase of lighting supplies, office printers and copier supplies, kitchen and bathroom supplies.
• Manages maintenance contracts for landscaping, HVAC systems, Copiers / Printers, Document Shredding, Janitorial.
• Issues and stores keys.
• Ensures delivery of outgoing mail to courier or post office and retrieves incoming mail from PO Box.
• Update, monitor and manage archival documents.
• Helps facilitate all staff meetings by setting up and running the technology and systems required for meetings, ordering any needed food and printing any needed materials for distribution.

Fundraising Responsibilities

All employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of the organization. These activities will include fundraising events, donor contacts and other opportunities as provided.

Spiritual Responsibilities

Because the religious purpose and mission of the organization, it is very important that employees in the movement be recognized as an associate minister of the Gospel. The organization expects all employees to:

• Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
• Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression.

Cultural Attributes

The organization believes that spiritually healthy adults foster healthy relationships with our kids. They place a heavy commitment and emphasis on developing and equipping a Christ-centered life marked by Enduring Humility, Relentless Trust, Joyful Camaraderie, Courageous Faithfulness and Kingdom Inspired Diversity. Our leaders are expected to be willing to demonstrate and/or possesses the following:

• Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility)
• Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust)
• Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie)
• Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence*, while seeking confidence and wisdom in Christ. (Courageous Faithfulness)
• Seeks and fosters authentic Christ-Centered relationships with people of various backgrounds and an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy of those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity)

• Must be High school graduate; Some college preferred.
• 5+ years progressively responsible experience in related field, i.e., building and facilities management/or facilities management (additional education may be substituted for some experience).
• Microsoft Office skills including Outlook, Word, Excel, Access, and Outlook.

Red Envelope Consulting is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor