Office Administrator (Part-time) Job at Shopping Center Management d b a Turnberry Associates
Shopping Center Management d b a Turnberry Associates Aventura, FL 33180
For more than fifty years, Turnberry has created exceptional destinations that inspire how people live, work, and play. With each project, we have an opportunity to innovate, create enduring value, catalyze economic growth, and - most importantly - develop the places and experiences that define communities and create deep connections with the customer. That’s our vision.
Our portfolio of projects is diverse: retail hubs and shopping centers that anchor communities and offer an experience on par with a visit to a world-class museum. Hotels that set the standard for luxury, and service hotels that feel like home. Impeccably designed residences with every convenience for both owners and renters. Class “A” office space with state-of-the-art infrastructure and unexpected amenities. Turnberry projects anchor their surrounding communities, and fuel economic growth – all while creating long-term asset value.
POSITION SUMMARY:
The Receptionist is responsible for greeting and appropriately directing visitors, handling inquiries, answering incoming calls, and a variety of administrative and/or clerical tasks with the department.
OFFICE MANAGEMENT RESPONSIBLITIES:
Welcome visitors and guests and appropriately direct to their destination.
- Answer telephone in a timely, courteous and friendly manner. Direct incoming calls following proper phone procedures and company policy, take and distribute messages.
- Communicate with customers, employees, and other individuals, disseminates or explain information, handle requests and address complaints.
- Assist to manage office staff calendars to schedule meetings, coordinate calls, and prepare meeting documents.
- Handles, distributes, and responds to daily incoming mail and deliveries.
- Creates, manages, and maintains files and records utilizing standard coding and filing system.
- Order, stock and maintain all office kitchen supplies for the office and assist to manage office vendors and suppliers.
- Printing/copying/scanning and maintaining office equipment/calling for service as needed
- General organization/light housekeeping/safety checks of lobby and common/shared spaces
- Must be able to handle rapidly changing situations, multitask, and prioritize tasks.
Development Opportunities
- Learn Turnberry’s/Oleta Partners’ construction methods and practices though a work assignment.
- Assist project management/engineering, legal, accounting and superintending staff with daily duties.
- Manage project photos of jobsite
- Other tasks as assigned.
KNOWLEDGE, SKILLS & ABILITIES:
- Strong communication skills
- Proficient in Microsoft Office
- Ability to write and comprehend reports and standard business correspondence.
- Ability to effectively present information and respond to inquiries from managers, employees, clients, customers, and the general public.
- Always maintains professionalism, demonstrating courtesy and respect to guests and co-workers.
- Ability to communicate, verbally, effectively with guests and co-workers.
Qualifications:
- High school diploma or equivalent required. Some college education generally preferred
WORKING CONDITIONS:
While performing the duties of this job, the employee is frequently or occasionally required to:
Sit, stand or walk- Climb or balance
- Stoop, crouch and step over obstacles
- Lift and/or move up to 50 lbs
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