Job Title: Office Administrator

Location: West Palm Beach, FL 33410

Duration: 3 months (Possibility of extension)

Shift: 8.00 AM to 3.00 PM

Summary

The Office Administrator (OA) provides multi-function & multi-level level support to one or more groups within the Engineering Center of Excellence / Corporate headquarters. The OA must be creative, have high energy, and enjoy working in an environment that is fast-paced, results-driven, and collaborative. The ideal individual will have the ability to exercise good judgment in a variety of situations, handle a wide variety of activities and confidential matters with discretion and display strong organizational skills to maintain a realistic balance among multiple priorities. The OA will frequently be the first contact with all visitors to the facility and will be responsible for initial guest experience and first impressions.

Roles and Responsibilities

• Completes a variety of administrative tasks including managing facility events/calendar of appointments; arranging complex and detailed travel plans, itineraries, and agendas; processing expense reports for assigned executives and compiling documents for travel-related meetings (e.g. visas); supporting plotter scanning & copying
• As a secure facility, screen all guests through Visual Compliance and maintain compliance records.
• Ensure appropriate levels of supplies are maintained including copier supplies, coffee/beverages, postage, and office supplies.
• Assist Facility Manager with coordinating Maintenance / Service Calls (HVAC, Cleaning, Etc.) and with Inspections (Fire, Water, etc.)
• Coordinate with Hotels/Local Transportation/Catering for meetings. Negotiate hotel rates with area hotels etc. and serve as the local contact.
• Responsible for UPS / FedEx / DHL both domestic and international.

Requirements

• High School diploma required, AS or office administration certification a plus
• Relatively stable work history with 4+ years of experience supporting a large, fast-paced office with similar job accountabilities.
• Must demonstrate good interpersonal savvy to deal effectively with all visitors, including senior executives from inside and outside the company.
• Skilled in Microsoft Office (Outlook, Word)
• Must have the ability to independently manage a wide variety of activities and projects to successful outcomes.
• Must be comfortable supporting multiple managers and helping them to be more efficient and organized.
• A high degree of integrity, ethics, and values are required as the position will become aware of, and handle confidential information.
• Must have a high degree of composure, not getting flustered easily when things do not go according to plan. Open to change and enjoys the challenge of unfamiliar tasks.
• Ability to speak and listen effectively to follow instructions in English.
• Ability to write and speak complete sentences and understand verbal and written instructions in English

Job Types: Full-time, Contract

Pay: $22.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 1 year (Required)
• Calendar management: 1 year (Required)
• Expense management: 1 year (Preferred)

Work Location: In person

Please Note :
apexdining.ca is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, apexdining.ca provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.