This is a highly technical and professional position that provides management and leadership in the development and administration of Department of Public Works annual operating and capital budgets. Responsible for financial reporting, internal accounting, management information, inventory and purchasing systems and billing functions. The incumbent works under the general supervision of the Director of Public Works.

ESSENTIAL JOB FUNCTIONS

• Assumes primary responsibility in the development and management of the department's operating and capital budgets.
• Provide justifications for budgetary requests. Meet with budget managers to discuss budget narrative and related data.
• Assist the Director in identification and resolution of various budgetary opportunities and concerns throughout the year.
• Oversee all financial operations of Central Equipment Agency (CEA).
• Participate as a member of the Senior Management Team and in multiple work groups throughout the department.
• Act as liaison to the Finance Department for the completion of the annual City audit.
• Reconcile all infrastructure capitalization forms with general ledger and the work order system and submit to the Finance Department for use in completing the annual City audit.
• Assists in developing and implementing administrative controls and management information systems department-wide.
• Prepares Cost of Service Analyses for the Department of Public Works functions.
• Prepares special reports and projects as directed.
• Reviews, approves, and analyzes invoices, purchase orders, contractor payments, authorizations, etc. for the Department of Public Works.
• Approve and monitor all procurement card activity and prepare monthly reports.
• List and monitor the CEA's surplus equipment on e-Bay, coordinating with the Purchasing manager to find the best venue/presentation for sale or disposal.
• Provide back-up to the Purchasing Manager listing of surplus City-wide.
• Oversee the collection and issuance of all parking permits, assists Parking Supervisor in all other cash management including implementing and monitoring internal controls and procedures.
• Trains staff in accounting and computer software.
• Assists in compiling data necessary for quarterly, semi-annual, and annual budget reports.
• Ensures financial data is accurate, up-to-date and in compliance with the City of Appleton's accounting practices.
• Ensures that managers have accurate and detailed information and analyses to enable them to make informed decisions regarding the financial status and condition of the department for both short- and long-range planning purposes.
• Maintains regular punctual and predictable attendance, works overtime and extra hours as required.

OTHER JOB FUNCTIONS

• Approves and tracks invoices and receipts.
• Monitors payroll.
• Participates on Q.I.P teams or acts as a facilitator.

Bachelor’s degree in accounting or related field and three to five years' experience in budget development and analysis in a public agency setting, or any equivalent combination of experience and training which provides the following knowledge, abilities, and skills:

• Considerable knowledge of principles and practices of accounting, budgeting, and finance in municipal government.
• Considerable knowledge of general ledger and other accounting related computer systems and applicable software.
• Knowledge of inventory and purchasing practices and procedures.
• Knowledge of applicable laws, PSC rules, City policies and contracts that affect the financial operation of the Department of Public Works.
• Knowledge of management policies, rules, and regulations.

3• Knowledge of personnel management practices.

• Ability to develop and encourage employee professional and personal growth.
• Ability to maintain confidentiality of sensitive materials, records, and conversations.
• Ability to compile and maintain financial records and accounts.
• Ability to establish and maintain effective working relationships with other employees and the public, and to deal with the public in a courteous and tactful manner.
• Ability to assist in the development and day to day management of the department's budget.
• Ability to compile and analyze financial data and prepare reports.
• Ability to develop and oversee inventory, purchasing and other financial systems.
• Ability to supervise staff and respond to questions and problems in a timely manner.
• Ability to communicate effectively both orally and in writing with personnel at various levels both within and outside the organization.
• Skill in the operation of various computer systems.
• Valid driver's license with a good driving record.