The Position

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.

We are recruiting to fill one Agency Administrative Manager position that will serve as the Fiscal Manager for the Human Services Department. Reporting to the Department Director, the position supervises a team of ten fiscal professionals to manage the nearly $100 million departmental budget with 200+ employees providing critical community services from Head Start to Senior and Homeless Services. The position is responsible for managing a complex budget composed of federal, state, and local revenues and ensuring compliance with the associated regulations, and managing annual audits. The Fiscal Manager supports the Executive Team in monitoring expenditures and identifying opportunities to increase efficiencies and maximize the impact of resources on community services. This position also leads the department's two-year budget development process and ensures compliance with complex grant regulations and contracting requirements.

Under general direction, the Fiscal Manager uses operational decision making in the direction and coordination of support operations including the department's budget, personnel, and contracting function; plans, organizes, manages, and directs the review and implementation of department projects; functions as the liaison for the department with other City departments, and performs related duties as assigned.

We are looking for someone who is:

• Analytical and data-driven. You will direct and manage a $100 million department budget; ensuring grant compliance and contracting requirements are met.
• A strong relationship builder with excellent communication skills. You will have the opportunity to interface with diverse internal and external stakeholders. With this, you will get to establish meaningful professional relationships and communicate with a variety of audiences.
• Organized and detail-oriented. Due to the complex workload, we are looking for someone who is detailed organized and possesses strong organizational skills.
• An excellent and strong communicator. You will be conveying fiscal information to a variety of stakeholders; therefore, excellent and strong communication skills are crucial.

What you will typically be responsible for:

• Managing a complex budget composed of federal, state, and local revenues and ensuring compliance with the associated regulations, and managing annual audits.
• Overseeing the development of HSD fiscal procedures and policies.
• Managing agency fiscal operations including accounts payable and receivable, purchase orders, loan servicing and loan accounts, and review and development of fiscal policies and procedures and handling of funds.
• Preparing and/or reviewing analytical reports prepared for the City Administrator, City Council, or commissions concerning agency affairs.
• Directing and managing the preparation of the agency budget and reviewing subordinate division budget preparations.
• Reviewing City Council agenda materials and staff reports.

A few reasons you might love this job:

• Your work will directly impact the City’s ability to provide important public services to a community with a rich and dynamic history.
• You will work with people who are passionate about their work, care about collaboration, and like to have fun.
• You will have excellent learning opportunities to grow and develop your administration skills and abilities.
• As a full-service City, Oakland will continually provide you with daily challenges and variety that keep things exciting.

A few challenges you might face in this job:

• Needing to deliver quickly while balancing priorities.
• Navigating complex fiscal rules, policies, and funding requirements.
• Guiding staff with knowledge and application of policies and processes.

Competencies Required:

• Managing Performance: Ensuring superior individual and group performance
• Writing: Communicating effectively in writing
• Oral Communication: Engaging effectively in dialogue.
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
• Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data
• Professional & Technical Expertise: Applying technical subject matter to the job
• Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
• Leadership: Guiding and encouraging others to accomplish a common goal
• Coaching & Developing Others: Supporting others in stretching and expanding their capabilities

This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902.

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Working for the City of Oakland

Minimum Requirements for Application

The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification.

Education:
A certificate of completion of a paralegal program or a degree from a postsecondary Bachelor’s degree from an accredited college or university in public or business administration, accounting, or related field. A Master’s degree is desirable.

Experience:
Three (3) years of experience performing progressively responsible and complex administrative and managerial duties including a two years of supervisory experience.

Supplemental Information

All applications received will be forwarded to the Human Services Department for further consideration.

What’s in it for you?

• 
  Salary – $81.15 - $99.64 per hour
• 15 paid holidays
• Vacation – 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement – CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health – The City of Oakland pays for the cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care and other HMO and PPO plans
• Dental – The City of Oakland pays for Delta Dental full premium for employees and eligible dependents
• Vision – The City of Oakland pays for VSP full premium for employees and eligible dependents
• Sick leave – Employees accrue 12 days per year
• Deferred Compensation – 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Life Insurance, Tuition Reimbursement, Employee Training, & Telecommuting.

The Recruitment Process:
NOTICE: The City of Oakland has adopted a COVID-19 Employee Mandatory Vaccination Policy. Under the policy, all employees must, as a condition of employment: (1) report their vaccination status to the City no later than November 15, 2021; and (2) be fully vaccinated and verify that vaccination status to the City no later than November 29, 2021, unless the employee has applied for an exemption and is awaiting the City’s response or has been granted an exemption, or unless stricter State or Federal legal requirements apply. If offered employment, you will receive instructions regarding how to provide verification of vaccination or how to apply for an exemption which will be required prior to your start date. You may read the entire policy here (Download PDF reader).