Management Assistant Job at Judicial Branch of Arizona in Maricopa County
Judicial Branch of Arizona in Maricopa County Phoenix, AZ 85003
Posting Date
12/13/22
Application Deadline
Pay Range
Min - 1st Quartile - Mid - Max
$21.00 - $23.96 - $26.93 - $32.85
The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $21.00 to $26.93.
Standard Judicial Branch business hours are Monday through Friday from 8 am to 5 pm. This position will allow for a telework schedule of up to 2 (two) days per week dependent on the needs of the Judicial Branch.
This position is non-exempt under the FLSA
What We Offer
We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance.
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Job Type
Unclassified - Judicial
Department
D800 Superior Court
About the Position
The Management Assistant provides administrative support to the Deputy Court Administrators and the court's executive offices to facilitate coordination and completion of highly responsible, complex, and often confidential work activities and special projects.
ABOUT THE SUPERIOR COURT:
The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of
excellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.
POSITION QUALIFICATIONS
We recognize your time is valuable, so please apply if you meet the following required qualifications:
Education:
- Associate’s degree
Experience:
- Two (2) years of advanced administrative experience providing support to management/executive level professionals
OR
Combined education and experience qualifications:
- An equivalent combination of post-secondary education and job-related experience may substitute for the education and experience requirements on a year-for-year basis
Knowledge, skills, and abilities:
Knowledge of:
- The principles and practices of administration, data processing, budgeting, purchasing, personnel administration, and office management
Skill in:
- Computers and software including the operation of Microsoft Office
- Communication with attention to grammar, detail, proofreading, and formatting
- Accurately and efficiently preparing memos, letters, and emails
- Learning and mastering core business and support applications
Ability to:
- Learn court organization, functions, and services; laws, rules, and regulations pertaining to the judicial process
- Prioritize, organize, plan and manage multiple assignments efficiently and effectively with an emphasis on attention to detail
- Establish and maintain effective working relationships with others
- Analyze complex data and draw logical conclusions; conduct research and prepare reports
- Communicate information and ideas clearly, accurately, logically, and persuasively, both orally and in writing, so the communication is appropriate to the needs of the audience
- Demonstrate a high level of professionalism, confidentiality, and cultural sensitivity
- Establish and maintain constructive, trust-based and cooperative working relationships with individuals from the public, all levels of the organization, executive staff, and judicial officers
- Obtain and maintain Notary Public certification
ESSENTIAL JOB TASKS
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)
- Coordinates and schedules meetings and events; manages multiple calendars.
- Prepares meeting agendas and minutes.
- Assists with the development of presentation materials and operates audio/visual equipment.
- Drafts, reviews, and edits correspondence and reports; prepares and updates organization charts, contacts, and distribution lists; maintains filing and tickler systems in electronic and paper format; executes management and archival of documents.
- Retrieves and distributes postal and interoffice mail.
- Greets visitors and answers calls from the public, county departments, outside agencies, the judiciary, and independently responds to and resolves, where possible, internal and external queries and determines appropriate routing within the court system.
- Reviews the Administrative Calendar and assists in completing action items; handles ad hoc requests in support of the Court Administrator's office.
- Assists with office responsibilities and cross-trains with other support teams to assure coverage and performs additional tasks and projects as assigned or delegated by the supervisor.
- Works closely and cooperatively with the Office of the Presiding Judge and the Executive Management Team; interacts with Superior Court Judges, Commissioners, and Judicial Staff; assists Court Counsel as needed.
- Works with various court associations on behalf of the Deputy Court Administrators.
- Arranges travel and prepares authorizations and expense reports.
- Organizes court-related events; facilitates conference room reservations.
- Provides notary services for internal court-related purposes and performs floor warden duties.
- Inventories and orders supplies for general office use, projects, and events.
- Researches and makes recommendations for special order requests, and maintains office equipment.
- Plans, organizes, and directs administrative services.
- Interprets and makes decisions concerning court administration in accordance with laws, regulations, and policies.
Working conditions
:
While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger, handle, or feel; reach with hands and arms; and occasionally push, pull or lift up to 20 pounds.
Additional Information
Attention Current Maricopa County Employees: As of 1/1/2022, the Judicial Branch of Arizona in Maricopa County formalized itself as a separate entity and employer from Maricopa County.
Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.
Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.
All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.
The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
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