Wood is currently seeking a Project Coordinator to join our Life Sciences (Biotechnology / Pharmaceuticals) team within our Philadelphia office to develop life-changing and in many cases, life-saving solutions for our clients.

This position will report into our Morrisville, NC location

On a global scale, Wood serves the Life Sciences, Oil & Gas, Federal, Infrastructure, Manufacturing, Mining, and Power Industries. Our Philadelphia office has become the Center of Excellence for our global Life Sciences network, providing full-service pharmaceutical and biotechnology engineering, design, procurement, and project management services.

JOB OBJECTIVE

Create delivery excellence across assigned project, provide certainty and confidence to the
customer/project sponsor, and robust control of project scope, schedule, cost and risk.

Responsible for the implementation and completion of a defined small project or sub set of a larger project;
managing scope, cost, schedule and risk, managing change and ensuring appropriate reporting and
governance is in place.

Supports the project team by overseeing and monitoring project progress according to agreed measures
and organizational procedures, recommending corrective action where necessary. Responsible for ensuring
that scope is defined and understood, schedule is adhered to, cost/budget targets are met and for
managing safety and risk. Requires knowledge and experience of the technical/functional area being
managed and an awareness of the business issues.

This role covers positions responsible for effective management of less complex projects, typically with a
single technical focus (eg engineering, procurement or construction) and low risk profile due to contract
terms and conditions, and positions responsible for delivering small functional projects or portions of larger
functional projects. Responsible for directing, organizing and controlling activities on small to medium sized
projects or portions or larger projects under the direction of a Project Manager/Director. Budget
responsibility for scope.

KEY ACCOUNTABILITIES & RESPONSIBILITIES

• Contributes to and reviews the project proposal and/or consolidated plan to determine timeframe,
  funding limitations, procedures for accomplishing the project, staffing requirements, and allotment
  of available resources to various phases of the project.
• Defines/designs activities, starting from existing solutions.
• Provides the interface and maintains a confident relationship with other contributors to the project.
• Contributes to setting project evaluation parameters.
• Negotiates minor changes to project scope or specification with the project sponsor/customer.
  Interacts with the project sponsor/customer at a tactical level.
  Regularly reviews and reports project progress to senior management and/or the
  sponsor/customer.
• May manage relationships with external suppliers at a tactical level.
  Solves problems requiring investigation and interpretation
• Conducts kick off meetings and work initiation processes
• Attends customer meetings and assists with determination of project requirements
• Assists in the drafting and issuance of project proposals, tenders, budgets, cash flow, plans,
  procedures and preliminary schedules
• Prepares project organization charts
• Chairs progress/site/closeout meetings as appropriate and distribute minutes to all project team
  members
• Tracks the progress and quality of work being performed by project team members, assuring
  outputs meet quality standards and capturing lessons learned
• Uses project scheduling and control tools to monitor project plans, work hours, budgets and
  expenditures
• Effectively and accurately communicates relevant project information to the customer and project
  team
• Assists in the review of Contractor quotations
• Keeps the Project Sponsor/Customer and other stakeholders informed about project status and
  issues that may impact customer relations, flagging early signs of schedule or budget slippage in
  order to agree corrective actions.
• Anticipates and and takes pre-emptive action to address potential conflict situations that may
  impact on project delivery
  

• An understanding of metrics and data collection and analysis methods as well as business
  awareness and ability to develop relationships across the project team to facilitate data
  collection.
• Basic knowledge and experience of Project Success and Benefits Management on small,
  standard projects.
• Basic knowledge and experience of stakeholder and requirements management
• Experience of developing basic estimates based on past performance and some understanding
  of the uncertainties in estimates and their currency during the project phases.
• Knows how to calculate costs and has some experience of producing planned and actual cost
  and invoicing needs.
• Basic knowledge of contract models, purpose, value in risk management and the consequences
  of default.
• Awareness of project initiation processes and tools.
• Awareness of national and international quality assurance standards.
• Knowledge of the company specific and general industry practices in locating and acquiring
  sub-contract goods and services.
• Knowledge of the relevant national and international legal, regulatory, ethical and social
  requirements and consequences of non-compliance
• Knowledge of the basic principles of WBS, Networks, CPA. Awareness of task logic and
  durations in design, construction or other relevant activities.
• Knowledge of the creation of project plans and S-curves using resource-hours and methods for
  obtaining achieved progress.
• Awareness of the sources of change on projects and ability to identify change
• Experienced in the document control / management environment on standard projects and
  familiar with the use of electronic document management systems.
• Some knowledge of the setting and monitoring of KPIs and value engineering tasks supporting
  project performance.
• Knowledge of operational handover and close-out activities and the importance of meeting the
  timescales of close-out activities.
• Knowledge of the project management system and reporting activities and the ability to
  produce relevant project management reports.
• Good knowledge of company standards and practices relating to design safety matters.

• Skills in persuasion, negotiation and communication
• Highly organised
• Takes initiative
• Capable of working to specific procedures
• Acts in a morally, legally and socially appropriate manner in dealings with others
• Upholds and role models Company Values