Legal Document Technician (Word Processor) Job at Holland & Hart LLP
General Purpose:
The Legal Document Technician prepares, revises, and formats legal documents of varying complexity and from all practice areas using a variety of applications and specialized tools. The hours for this position are 9:30am – 6:00pm, Monday thru Friday. TO BE CONSIDERED FOR THE POSITION, ALL INTERESTED CANDIDATES MUST SUBMIT: 1) a cover letter; and 2) a current resume.
Essential Duties/Responsibilities:
Prepares, revises and formats legal documents using various software applications and according to project instructions. Proofreads revisions and formatting changes.
Converts documents from one file format to another, ensuring that converted documents are set up in firm templates, formatted properly and proofread against the originals.
Performs advanced legal document functions such as Table of Contents, Table of Authorities, bookmarking, cross-referencing, hyperlinking, and redlining.
Transcribes digital audio files to create written transcripts of recorded information.
Proofreads documents for spelling, grammar, language usage and punctuation.
Prepares documents for e-filing as needed and according to project instructions. E-files documents in federal and Colorado state court.
Reviews project-related emails, forms, and project entries in the department’s electronic project-tracking software to ensure instructions are understood. Follows up with project originator regarding any questions and with updates should circumstances change.
Diagnoses and troubleshoots problem documents and shares solutions and workarounds with colleagues.
Maintains contact and communication with fellow remote teammates regarding projects and workflow via Microsoft Teams and/or Outlook.
Performs other document-related tasks as requested.
Job Qualifications (Education, Experience and Certification):
Knowledge of common legal document processes and practice-specific document tasks obtained through education and/or experience. A minimum of 3 years’ related legal experience.
Advanced legal software competencies, including Microsoft Word, Excel, PowerPoint, Adobe Acrobat, iManage, OmniPage Pro, Best Authority and Workshare Compare.
Ability to analyze and troubleshoot document problems and provide solutions or workarounds as needed.
Proficiency in e-filing in various courts at the federal level and within the state of Colorado.
Ability to type a minimum of 60 wpm.
Ability to operate digital transcription equipment.
Excellent grammar, language and proofreading skills.
Ability to multitask, work effectively under pressure, and meet project deadlines while providing an excellent work product.
Excellent written and oral communication skills in order to facilitate project workflow and teamwork within the department, and to interact effectively with colleagues at all levels of the firm.
Competencies
Organizing and Planning – Strong organizing and planning skills that allow an individual to be highly productive and efficient.
Relationship Building/Team Player – Establishes and maintains productive relationships; team oriented.
Functional/Technical Expertise – Understands necessary information, processes and procedures to carry out job responsibilities.
High Standards – Exceptional quality and necessary attention to detail.
Oral/Written Communication – Recognizes the essential value of continuous information exchange, both orally and in written form.
Independent Problem Solving and Decision Making – Proactively takes actions and identifies problems, finds solutions, acts decisively and shows good judgment.
Physical Requirements:
While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.
The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
Professional office atmosphere. The position involves sedentary work that requires sitting or standing for prolonged periods.
The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
Holland & Hart offers of employment take into consideration a candidate’s education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. Colorado Salary Range - $30.50 - $50.84. A discretionary bonus may be available based upon performance.
Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.
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