SUMMARY: Under immediate supervision, assists in preparing materials for the Detroit City Council Daily Calendar and Journal and other materials for presentation to the Detroit City Council; and to process City Council actions and resolutions.

• Faxes hearing/discussion notices to various departments.
• Drafts letters setting forth matters to be resolved and accompanying resolutions for the City Council.
• Drafts summaries of discussions and public hearings and the actions taken.
• Arranges and proofreads materials related to petitions, etc., for printing a record of the City Council proceedings.
• Assists in notifying petitioners of City Council actions and explaining such actions, as necessary.
• Assists in answering inquiries of citizens concerning Ordinances, Resolutions and similar acts of the City Council and other matters within the jurisdiction of the City Clerk’s Office.
• Provides clerical assistance and support to the Task Forces established by the City Council.

Qualifications (required):

• Two years of college or three additional years of comparable work experience may be substituted for the college requirement.
• Equivalent combinations of education and experience may be substituted to meet the education and experience requirements of this position.

• Four (4) years experience performing important and complex clerical tasks.

• Knowledge of organization, work functions, practices and procedures, rules and regulations of the Detroit City Council and of municipal organizations.
• Knowledge of general office work procedure, terminology, and established office methods and practices.
• Skill in use of personal computers and common office and work related software.
• Skill in recording and transcribing minutes of meetings with accuracy.
• Skill in the correct use of grammar and punctuation.
• Ability to work in a fast-paced multi-tasking environment.
• Ability to communicate effectively, both orally and in writing.
• Ability to perform routine administrative work in detail and to instruct others.
• Ability to reproduce transcribed minutes of meetings in appropriate format.
• Ability to use electronic equipment.
• Ability to accept and respond to direct supervision.
• Ability to interact effectively with peers, superiors, other departmental personnel, the public, City Council Members and their respective staff.

Evaluation Plan

• Interview: 70%
• Evaluation of Training, Experience & Personal Qualifications: 30%
• Total of Interview and Evaluation T.E.P: 100%

• Veteran Points: 0 – 15 points
• Detroit Residency Credit: 15 points