Job Duties

Under general direction of the Housing and Community Development Manager I and/or Staff Services Manager I, the incumbent independently performs the more varied and technically difficult, developmental, or analytical assignments. The incumbent is responsible for day-to-day asset management activities for various rental housing programs and/or owner loan programs as well as collecting and evaluating information relating to the condition and occupancy of properties receiving financial assistance from Department programs.

• Ability to work effectively with governmental agencies and private sector Ability to multitask and prioritize work in a fast-paced environment
• Possess excellent analytical, verbal, and written communication skills
• Ability to effectively research, interpret, and implement policy, procedures, statute, and regulations
• Ability and willingness to travel throughout the state
• Proficient in Microsoft programs, word, excel, outlook, and teams
• Experience with the use of virtual online meetings and presentations
• Property Management and/or Real Estate experience
• Knowledge and experience in affordable housing programs
• Knowledge of property management financial statements, audits
• Knowledge of pre and post loan closing documents
• Ability to work independently and as part of a team

Essential Functions

Evaluate, analyze and approve schedules of rental income to determine maximum allowable tenant rent to ensure program eligibility and compliance with the Regulatory Agreement, Program Regulations, and Program Guidelines including but not limited to the Uniform Multifamily Regulations. Evaluate and analyze project compliance reports such as Special Needs, Supportive Housing and other federally required reports to ensure services are performed as required. Maintain current and complete information in the Department’s database Consolidated Automated Program Enterprise System (CAPES) and electronic project files.

Conduct and complete on-site monitoring site visits and in-house monitoring of projects to evaluate the physical condition of the projects and verify compliance with Program Guidelines and Regulatory Agreements. This includes but is not limited to completion of necessary forms, monitoring reports, follow-up on findings and issuing clearance letters. Ensure information for assigned projects is up-to date and complete in the Department’s database and project files.

Conduct pre-loan closing and post-loan closing document reviews such as the Proposal for Management Agents, Management Agreements, Management Plan Checklist, Management Plan, Rental Agreements, which includes the review of exhibits and Department of Housing and Community Development HCD Lease Addendums, Appeal and Grievance Procedures, Service Plans for Supportive Housing programs and the Initial Schedule of Rental Income. Participate in bi weekly pre-loan closing meetings with Loan Closing and the Legal Affairs Division to provide updates.

Respond to complex or sensitive questions by owners, managers and tenants of rental housing developments on questions relating to statute, regulations and policy; respond to inquiries from other local, state and federal agencies in person, by phone or in writing.

Perform duties including but not limited to re-conveyances for loans in HCD’s portfolio following the applicable policies and program requirements. Collect documents and information to contact borrowers and/or project sponsors to gather any missing documentation, issue payment demand letters, prepare and issue reconveyance deeds. Update database (CAPES) and process files to close out.

Expected to follow all identified guidelines that allow HCD to provide accurate information which is readily available for the public, stakeholders, and executive leadership upon request. HCD’s expectation for data integrity is completeness, accuracy, and timeliness.

Job Type: Full-time

Pay: $5,793.00 - $7,256.00 per month

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Property management: 3 years (Preferred)
• Real estate: 1 year (Preferred)
• Loan closing: 2 years (Preferred)
• Housing: 1 year (Preferred)

Work Location: Hybrid remote in Sacramento, CA 95833

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