Job Title: Invoicing Associate

Location: Remote (with occasional in-office requirements in Jacksonville, FL)

Shamrock Express is seeking a detail-oriented and organized Invoicing Associate to join our growing finance team. The successful candidate will be responsible for ensuring the accurate and timely processing of invoices, managing document indexing in our software and customers' websites, and handling various accounts payable (AP) and accounts receivable (AR) tasks. This role will require remote work but may also involve periodic in-office participation as directed by management.

Key Responsibilities:

Accurately process and manage invoices, ensuring timely payments and proper documentation.

Manage document indexing in our software and customers' websites to ensure accurate record-keeping and easy retrieval of information.

Process accessorials with the correct paperwork, validating charges, and maintaining proper documentation.

Verify and reconcile AP and AR amounts in the system to ensure accurate financial reporting.

Collaborate with other departments, such as sales and customer service, to resolve discrepancies or obtain missing information.

Communicate with clients and vendors to address invoice-related inquiries and resolve issues promptly.

Maintain organized and up-to-date files for all invoicing and financial transactions.

Participate in office activities and meetings as directed by management.

Assist in month-end closing and financial reporting as needed.

Perform other related duties and tasks as required.

Qualifications:

Associate's or Bachelor's degree in Accounting, Finance, or a related field.

A minimum of 1-2 years of experience in invoicing, accounts payable, or accounts receivable.

Proficiency in Microsoft Office Suite, particularly Excel.

Experience with accounting software and document management systems.

Strong attention to detail and accuracy in a fast-paced environment.

Excellent organizational and time management skills.

Strong communication and interpersonal skills, with the ability to interact effectively with team members and clients.

Ability to work remotely and in-office as required by management.

Shamrock Express is an equal opportunity employer and welcomes candidates from diverse backgrounds to apply. If you are a reliable, self-motivated individual with a passion for accuracy and efficiency, we encourage you to submit your resume and cover letter to [Email Address] with the subject line "Invoicing Associate Application."

Regenerate response

Job Type: Full-time

Pay: $17.36 - $20.91 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Holidays
• Monday to Friday
• Weekend availability

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Jacksonville, FL 32220: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: Hybrid remote in Jacksonville, FL 32220

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