Job Title: Human Resources/Payroll Assistant
Classification: Full-time, non-exempt

Reports to: HR Director (HRD)

Revised: April 2022

Mission:

The Next Door provides a continuum of evidence-based substance abuse and mental health services for women in an environment of faith and healing to restore hope and a lifetime of recovery.

Summary:

The HR Assistant is responsible for managing the posting, recruiting, hiring and onboarding for new TND team members, General HR administrative support including payroll back up. In addition, the HR Assistant supports and collaborates with the HR Director to ensure effective and efficient operations of all HR services to The Next Door staff, prospective candidates, and leadership.

Primary Responsibilities and Duties include the following:

• Recruit for open positions, cultivate relationships with referral sources and research job boards to create a qualified pool of candidates for open positions within the organization.
• Manage the posting / application to hire process, supporting hiring managers and ensuring effective and efficient applicant to onboard process for the organization.
• Conduct reference checks, background checks and coordinate pre-hire/post offer drug screens and TB testing.
• Assist HRD with maintaining compliance with Federal, State, and local laws/regulations in relation to Human Resource functions, in addition to requirements of all licensing and accreditation agencies.
• Coordinate completion of personnel forms and 1stday on-boarding process of new employees.
• Update internal and external sources with eligible new hire data.
• Assist HRD in managing/ maintaining accurate data in all HR related systems used within the organization.
• Maintain / audit personnel files to ensure HR is audit-ready at all times.
• Provide customer service to team members and supervisors for all HR related items at the direction of the HRD.
• Coordinate the review of payroll with all supervisors and prepare payroll for submission to HRD for processing. Communicate any issues on a regular basis with staff and ensure that staff are compliant with expectations in the area of payroll and leave management. Provide back up to HRD to run payroll as needed.
• Assist HRD with administrative support to ensure all HR functions are appropriately managed throughout the year, including but not limited to, Annual Performance Reviews, merit increases, benefit coordination, paid leave monitoring/reporting, workers compensation, and employee wellness.
• Coordinate staff appreciation and recognition events.
• Act as liaison between various HR vendors/service providers and agency, as needed.
• Support retention and development of staff including facilitating orientation training and assisting in the planning of training events.
• Provide general education or direction to staff regarding HR policies and procedures at the direction of the HRD.
• Other duties as assigned by HRD, including supporting other departments administrative tasks.

Education and Experience:

• Bachelor’s degree in HR or related field preferred.
• Administrative experience required
• Human Resources experience a plus but recent graduates in HR accepted.

Other Requirements:

• Possess proficient computer skills including e-mail, Word, Excel, and PowerPoint
• Extreme attention to detail
• Ability to multi-task and manage disruptions while staying focused
• Ability to work in a fast paced environment
• Excellent organizational skills
• Excellent written and oral communication skills

All Employees will adhere to the following professional standards:

• Honor the agency mission: The mission of The Next Door is to live out our faith by providing a continuum of evidence-based substance abuse and mental health services for women in an environment of faith and healing to restore hope and a lifetime of recovery.
• Consistently treat residents and co-workers with the utmost respect.
• Keep ALL information regarding staff, residents, diagnosis, group information, etc. confidential at all times.
• Work as a necessary part of the team effort.
• Model ethical and professional behavior at all times.
• Participate in ongoing meetings and trainings as required by the leadership of The Next Door.
• Be creative and assist leadership with ideas for improving the overall quality of the services and environment for the residents of The Next Door.
• Encourage core values of The Next Door, Inc. at all times. Encourage and live the core values of The Next Door, Inc., at all times:
• Love ~ We demonstrate what love looks like, so our women learn to love others in healthy ways and love themselves.
• Faith ~ We welcome all people, and all will be cared for with Christ-centered principles.
• Hope ~ We believe hope is within reach for all women.
• Wholeness ~ God has a plan and purpose for a woman’s life and that is abundantly good. She does not have to be defined by her past decisions. God loves. God forgives. Every woman can be whole and complete.
• Community ~ We are building a healthy community in which our women are contributing members of society. We need one another. We care for one another. We will teach our women how to build their own healthy community.
• Respect ~ We believe each woman deserves respect from us and from each other. We believe each woman can learn to respect herself and others.
• Encouragement ~ We believe that our words and actions should build one another up. We inspire one another with love and good deeds.

_______________________________________ ________________

Employee Signature Date

Job Type: Full-time

Pay: $19.23 - $21.63 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Nashville, TN 37203: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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