Human Resources Assistant Job at Kentucky State University
TITLE: Human Resources Assistant
DEPARTMENT: Office of Human Resources
REPORTS TO: Director of Human Resources
EFFECTIVE DATE: TBD
EMPLOYMENT STATUS: Full-time
EMPLOYMENT CLASSIFICATION:
Non-exempt
PRINCIPAL PURPOSE OF JOB: The purpose of the HR Assistant is to provide a wide range of support activities inside our HR department.
SCOPE OF RESPONSIBILITY: Ensure the HR department is organized and operates smoothly to attract, hire and retain our employees.
ESSENTIAL JOB FUNCTIONS:
Assisting with day-to-day operations of the HR functions and duties- Providing clerical and administrative support to Director, Human Resources
- Compile and update employee records.
- Coordinate meetings
- Maintain employee database
- Post job ads.
- Act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.
- Assist in creating policies, processes, and documents.
- Assist with day-to-day operations of the HR functions and duties Provide clerical and administrative support to Human Resources executives
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc)
- Coordinate HR projects (meetings, training, surveys, etc) and take minutes
- Deal with employee requests regarding human resources issues, rules, and regulations
- Assist in payroll preparation by providing relevant data (absences, bonuses, leaves, etc)
- Communicate with public services when necessary
- Properly handle complaints and grievance procedures
- Compile new hire paperwork, back up person to conduct orientation to newly hired employees
QUALIFICATIONS:
- Minimum high school diploma; Associate degree preferred.
- Proven experience as an HR assistant, staff assistant, or relevant human resources/administrative position.
- Fast computer typing skills (MS Office, in particular)
- Familiarity with ATS software and resume databases
KNOWLEDGE, SKILLS, and ABILITIES:
- Basic knowledge of labor laws
- Excellent organizational skills
- Strong communications skills
SUPERVISOR RESPONSBILITES:
- This position will not have supervisory responsibility.
PHYSICAL REQUIREMENTS:
- Work is normally performed in a typical interior/office work environment.
- No or very limited physical effort is required.
- No or very limited exposure to physical risk.
KENTUCKY STATE UNVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.
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