A typical day in the life of the Payroll & HRIS Manager will include the following:

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Manage the end-to-end payroll process for a 1000+ employee organization in a fast-growing company with multi-state operations.
• Perform payroll-related functions including but not limited to: processing new hires, termination status changes, tax changes, wage garnishments, deductions, direct deposit and 401K.
• Oversees the maintenance of payroll records and files including, but not limited to PTO and other accrued leave.
• Maintain current knowledge of company policies and procedures, employee handbook, benefit plans, and legal requirements to ensure reports are timely and the company is in compliance with all regulations.
• Build and manage a team of specialists to assist with payroll processing, benefits, and system administration responsibilities.
• Partnering with the Human Resources team includes, but is not limited to the following:
  • Reconciling recurring and non-recurring entries on the semi-monthly payroll checklist against the payroll change reports
  • Entering non-recurring payroll changes and adjustments in the payroll system
  • Reporting of payroll census to third party workers’ compensation carriers
  • Monthly reconciliation of benefits invoices and semi-monthly reconciliations of employee and employer HSA and FSA contributions to Third-Party Vendor
  • Remittance of 401(k) contributions to Third-Party Vendor and quarterly audit of 401(k) contributions
  • Develop and enhance processes and procedures for payroll and time tracking driving accuracy and scalability
• Serves as the key liaison between HR and Finance
• Manages semi-monthly, monthly, quarterly, and annual Payroll Tax reconciliations; and drives solutions for any discrepancies by partnering with the Payroll Service Provider.
• Processing/Validating all Payroll Tax-related transactions including but not limited to; new hires tax set-up, termination payments, taxability of benefit deductions, Federal/State/Local tax withholdings, Supplemental Income taxation, Taxable Fringe benefits, Visa tax exemptions, stock, and equity grants, etc.
• Provides research, analysis, and recommendations that lead to effective payroll tax strategies; recommends changes in structure, policies, procedures, and methods related to the payroll tax; proposes strategies for implementing changes; oversees the implementation of changes.
• Manages the relationship with Payroll Tax Service Provider to ensure timely and accurate Payroll Tax payments and filings with the appropriate federal, state, and local agencies including but not limited to federal tax withholding, state withholding, unemployment tax, 941’s, 940’s, W-2’s, W-3, annual state filings, and employee wage reports.
• Manages company-wide pre and post-Payroll Tax processes in accordance to departmental internal controls and standards and in compliance with federal, state, and local tax laws
• Provides assistance in the following audits: Annual 401k audit and Worker’s Compensation Audit, and works with internal and external auditors to gather information/documents, review processes, schedule meetings, resolve issues, and ensure any gaps are remedied.
• Interprets and provides advice regarding the payroll tax ordinance; recommends solutions to politically sensitive situations; interprets complex policies and situations, evaluates and grants exceptions to policies and procedures.
• Leads Payroll Tax-related operations and supports Month-End, Quarter-End, and Year-End Payroll deliverables.
• Stays current and maintains applicable Payroll Tax compliance knowledge by reviewing and studying professional publications, as well as completing Payroll Tax educational courses annually and as requested by department management.
• Develops ad-hoc reporting, as needed.
• Other responsibilities as required.

• Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field required
• Three to five years of related payroll experience
• Experience with Ceridian Dayforce is a plus
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Strong supervisory and leadership skills
• Proficient with Microsoft Office Suite or related software
• Proficient with payroll software
• All employees working onsite in a PharmaCord facility are strongly encouraged to be vaccinated against COVID-19
• We are located in the River Ridge Commerce Center at 150 Hilton Drive, Jeffersonville, IN. You must be willing to work in this location; PharmaCord does reimburse for tolls if applicable, at the frequent user rate. This rate is applied after 40 trips per month (valued at $624.00 per year)

Physical Demands & Work Environment:

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit for long periods of time, use hands to type, handle or feel; and reach with hands and arms. Must be able to type 35 WPM with 97% accuracy.
• Although very minimal, flexibility to travel as needed is preferred.
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, etc.

Once you land this position, you’ll get to enjoy:

• Company paid Short-term Disability (STD)

• Increased competitive 401(k) company match up to 4%
• Affordable Medical, Dental, and Vision benefits - PharmaCord covers 75% of Medical Premiums for our employees
  • PharmaCord has not increased healthcare premiums in the past 4 years
  • NEW! Concierge Medical Clinic free of cost for those enrolled in a PharmaCord medical plan (including dependents)
  • Wellness discounts of up to $260 per year for participation in wellness program
• Annual HSA employer contribution
• Company paid and voluntary Life Insurance options
• Voluntary Life, AD&D and Long-Term Disability Insurances
• Paid Parental Leave of Absence
• Wellness and Employee Assistance Programs
• PTO benefits, flex days and paid holidays
• Employee Referral Program
• Ambassador Program
• Tuition reimbursement program up to $5,000 per year

• Competitive starting pay rates
• Yearly merit increases
• Toll reimbursement program (valued at $624.00 per year)

• Working for PharmaCord - voted Best Places to Work in Kentucky for 2019 and 2021
• Work for a company that values diversity and makes deliberate efforts to create in inclusive workplace

• Opportunities for advancement with a company that supports personal and professional growth
  • PharmaCord has doubled in size over the last few years and expects to be over 1000 employees by the end of 2023 giving current employees first access to promotional opportunities

• A challenging, stimulating work environment that encourages new ideas
• Exposure to many learning and development opportunities
• Playing a crucial part in the lives of our patients, physicians, and pharmacies by enhancing the patient services experience
• Our new state of the art Headquarters building offering many amenities including collaborations spaces, outdoor dining, walking path, marketplace café, and more!