Position Summary

Pre and post award and payroll sourcing activities with minimal supervision/oversight.

Job Description

Primary Duties & Responsibilities

• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepare and review all agency forms for submission. Enter grant budgeting documents on line, as needed.
• May coordinate the submission and post award activities for clinical trial studies; prepare forms and materials for the Center for Clinical Studies, work with PI to prepare budget, obtain pricing quotes from other Departments, confirm CPT code for billing MD time, determine standard of care measures versus those strictly for research, prepare and submit invoices according to final executed contract, track receipt of checks from sponsor and ensure they are deposited in correct fund.
• Identifies and collects potential grant applications/instructions for PIs.
• Serves as internal liaison and grant content representative with grants office to ensure that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions and ensure that funds are carried forward as appropriate.
• Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
• Provides complex troubleshooting error resolutions/solutions for grant profile setups and financial reports.
• Tracks and maintains online database of grants submitted, awarded, rejected, etc.
• Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
• Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
• Oversees and coordinates the proper transfer of PI grant files into WashU and to new institutions or new departments.
• Responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
• Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information and human/animal protocol approvals, other support).
• Creates, addresses and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase and budget reallocation requests).
• Obtains signatures and forwards grant financial status reports to PI and senior leadership.
• Updates grants lists monthly or when new fund numbers are received.
• Organizes and maintains electronic and hard copy grant files.
• Attends training sessions/seminars related to position.
• Assists senior leadership with special projects as requested.
• Works with PIs to provide fund management and make any necessary budgetary changes.
• Identifies and assigns payroll to appropriate sources and enter directly into HR system, with PI approval.
• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership.

Preferred Qualifications

• Knowledge of Workday, Adobe Acrobat, Microsoft Office, PC, SUBS, agency guidelines, etc.
• Microsoft Office including Word and Excel, PC.
• Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.
• Effective analytic skills.
• Effective verbal, written and interpersonal communication skills.

Required Qualifications

Equivalent of Bachelor’s degree with four years of experience in accounting or related field plus experience in grants administration or eight years of combined education and related experience.

Job Type: Full-time

Pay: $47,300.00 - $78,200.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Remote

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