Gift Processing and Donor Data Specialist Job at Boys & Girls Clubs Of The Valley
FLSA STATUS: Non Exempt
REPORTS TO: Director of Donor Services
DIVISION: Administration
DIRECT REPORTS: N/A
JOB SUMMARY
The Gift Processing and Donor Data Specialist works alongside the Director of Donor Services to oversee and manage the necessary processes behind all donations received by BGCAZ. Will be responsible for using a variety of systems and tools to proactively produce and keep current all Resource Development data-related reports that impact BGCAZ. Will be responsible for ensuring that donors are acknowledged in a timely, effective, appropriate and consistent method through donor stewardship best practices.
JOB RESPONSBILITIES
Produces data-related reports as requested including budget reports, KPIs, mailing and email lists, constituent & transaction files, etc.
Encourages BGCAZ “Rules of Engagement” and incorporates into day to day interactions with staff
Runs data sync with VolunteerHub ensuring that constituent records are created appropriately, coded correctly and that any duplicates are merged
Updates donor information as needed including contact information, relationships and other information
Assists with event data entry such as registrations, registration fees/sponsorships and donations as needed
Maintains and improves the integrity of BGCAZ’s donor data through clean-up projects and by performing periodic maintenance to ensure that data is up-to-date and lacking duplicate records
Interfaces with finance department, post RE information to the GL and reconcile gift information as needed
Assists with annual audits
Assists with database functions to support all development activities such as creating online donation forms, donor/event/volunteer emails, etc
Assists in implementing necessary global changes and imports to the database
Assists in writing all database protocols through continual revisions to database manuals and written documents
Oversees donor cultivation and stewardship by responding to inquiries and assisting with strategies to prospect and cultivate new, current and prospective donors
EDUCATION and/or EXPERIENCE, LICENSURE and CERTIFICATION
HS diploma or equivalent
KNOWLEDGE, ABILITY and SKILLS
Extreme attention to detail- Demonstrated critical thinking skills with the ability to analyze complex information and recommend creative, practical and high impact solutions under stressful conditions and time constraints
- Demonstrated flexibility and the ability to adapt to and support change across BGCAZ
- Highly proficient in Microsoft Office Suite
- Ability to articulate for giving, serve as an ambassador, engage in relationship building and promote philanthropy
- Ability to support the efficiency of Volunteers and future workforce needs to support volunteer program operations
WORKING CONDITIONS and DRIVING
Travel between BGCAZ Branches, schools and community sites may be required at times- Work is performed in our Program Services Center-Administrative offices
EXPECTATION of EXCELLENCE
Boys & Girls Clubs of the Valley supports a culture of excellence in all we do and all employees are expected to reflect these values in their daily responsibilities. To be sure we meet our obligations for high performance in all areas, we organize our goals and efforts under these 5 Pillars of Excellence:
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