Community Action Committee of Pike County
Position Title:
Fiscal Specialist
Department:
Fiscal
Reports To:
Assistant Finance Director
Program Director:
Assistant Executive Director for Finance
FTE:
1.0
FLSA Designation:
Non-exempt
EEOC Category:
Administrative Support Workers
Pay Level:
F1
Effective Date:

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HR Approval:
*

Employee Signature:
www.pikecac.org

OUR MISSION…
It is the mission of the Community Action Committee of Pike County to improve the well-being and independence of those we serve.

OUR VISION…
It is the vision of the Community Action Committee of Pike County to be the leading community service provider and employer of choice in the region.

OUR LOCATIONS…
Piketon
Waverly
Jackson
Portsmouth – Broadway
West Portsmouth
Manchester

OUR PROGRAMS & SERVICES…

• Early Childhood & Head Start

• Energy & Weatherization

• Workforce & Business Development

• Senior Programs

• Community Action Transit System (CATS)

• Social Services

• Pike Mobility Management

• Health Insurance Marketplace Assistance

• Women, Infants, & Children (WIC)

• Free Tax Preparation

• Valley View Health Centers

• Primary Care

• General Dentistry

EQUAL OPPORTUNITY COMMITMENT…
Community Action Committee of Pike County is an equal opportunity employer. No personnel decisions concerning any term or condition of employment shall be based upon race, color, religion, sex, sexual orientation, national origin, ancestry, disability, Vietnam-era status, age, military status, place of birth, or genetic information, except where such criteria constitute a bona fide occupational requirement.
About Community Action Committee of Pike County…
Since 1966, the Community Action Committee of Pike County has been providing a broad base of much needed services to residents of Southern Ohio to promote self-sufficiency and to address the major causes of poverty. We are an embodiment of our nation’s spirit of hope – changing people’s lives and improving the communities we serve.
About CAC Leadership and Program Support…
CAC leadership and program support is comprised of the offices Administration, Fiscal, Human Resources, and Information Technology. Together, these departments play an integral role in helping our programs to live-out the mission, vision, and core values of the Community Action Agency of Pike County – everyday. We provide expertise and assistance with strategic planning, fiscal opportunities and financial management, risk management and compliance, employee relations and performance management, technology and systems solutions, leadership development, and organizational excellence. We strive to be forward-thinking and innovated in our approach to moving the agency forward and to improve the well-being and independence of those we serve.
Position Impact and Purpose…
The Fiscal Specialist is responsible for various financial report preparation, reconciling and reporting activities. The Fiscal Specialist is also responsible for the preparation, reconciliation, documentation and submission of journal entries.

Key Relationships…

• Executive Director

• Assistant Finance Director

• Assistant Executive Director for Finance

• Program Directors

All employees

• All employees

• Pension TPA

• Auditor

Key Characteristics and Competencies…

• Excellent Communication

• Organizational Skills

• Data Entry

• Detail Oriented

• Ability to multitask

• Self-Motivated

• Accuracy

• Problem Solver

• Maintain Confidentiality

• Adaptable

• Accounting Software and Microsoft Office Products

• Knowledgeable in Funding Source Regulations/UGG

• Knowledgeable in CAC Programs

Essential Functions…
Functional Area:
Financial Reporting/Journal Entries
Estimated Effort: 90%

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Responsibilities, Deliverables, Outcomes and Expectations*

• Reconcilement and payment of pension contributions on a bi-weekly basis

• Assist with annual reconciliation of pension contributions to include assuring that all information is available/coordinated for pension plan reviews.

• Reconcile, prepare and maintain records required for preparation of various state and federal reporting in an accurate and timely manner.

• Responsible for preparation, reconciliation, documentation and submission of bank reconciliation for the main checking account in accordance with CAC Financial policies and procedures.

• Responsible for preparing the quarterly allocations of interest earned by various programs.

• Prepare, reconcile, document and submit all assigned financial reports, which indicate the financial status of the agency, in accordance with CAC financial policies, procedures and the corresponding funding source regulations in an accurate and timely manner.

• Responsible for completing change of status for COLA increases, including forwarding to supervisor for signature and tracking responses for process completion, as assigned.

• Accurate and timely preparation, reconciliation, documentation and submission of all general journal entries in accordance with CAC financial policies and procedures.

• Accurately and timely reconciliation, preparation and submission of assigned invoices for accurate payment processing (Cardinal, McKesson, AT & T, Spooner, etc.)

• Maintain adequate filing system for all financial activity responsibilities.

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Functional Area: *
Collaboration and Support
Estimated Effort: 10%

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Responsibilities, Deliverables, Outcomes and Expectations*

• Assist as needed with updating budget expenditure spreadsheets using Microsoft Excel.

• Answering employees’ questions and concerns regarding journal entries, cell phone.

• Assist Program Directors in obtaining information necessary for grant proposals, budget revision and program analysis.

• Assist in gathering related information in preparation for audits.

• Attend meetings, conferences and training sessions related to duties of this position and disseminate acquired information to appropriate individuals inside an outside the agency.

• Serve as backup for assigned team members.

• Assist in performing task necessary to achieve the organizations mission. Any other duties needed to help drive our vision, fulfill our mission, and abide by organizations values.

Minimum Requirements…
Education:
High School diploma or equivalent and Associate Degree in Accounting. Associate Degree requirement may be waived in lieu of relevant experience.
Job-Related Experience:
Minimum of one (1) year work experience in Office Programs (Word/Excel)
Minimum of two (2) year’s work experience in accounting or related field
People Management Experience:
N/A
Licenses, Certifications, and Accreditations:
N/A

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Preferred Qualifications…*
Preference given to individuals with knowledge of Uniform Grant Guidance requirements.
Preference given to individuals with prior non-profit accounting experience.
Preference given to individuals familiar with Nonprofit Accounting Standards.

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Working Conditions…*
Position is in a well-lighted office environment. This position may require occasional local and regional travel to attend meetings, conferences and training sessions related to duties. Work is fast paced and deadline driven. Can involve low-to-moderate levels of stress.

Job Type: Full-time

Pay: $16.25 per hour

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