Open Until Filled

PRIMARY PURPOSE:

Effect the efficient operation of office routines and practices associated with a busy, productive, and smoothly run office so it can play its effective part in the education process. Ensure that students identified under the McKinney-Vento are enrolled and attending school.

QUALIFICATIONS:

Minimum Education/Certification:

High school diploma or equivalent

College and computer classes helpful

Proof of typing >40 WPM- required

Special Knowledge/Skills:

Strong communication both verbal and written, public relations, organizational and

interpersonal skills

Use software to develop spreadsheets and databases

Maintain accurate and auditable records

Perform a variety of tasks often changing assignment on short notice

Work well with students, parents, community members and campus staff

Excellent reading and grammatical skills

Excellent computer skills including Microsoft Suite

Attention to fine details

Ability to meet deadlines

Work Conditions:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including prolonged keyboarding & use of mouse; occasional

reaching

Lifting: Occasional lifting and carrying (less than 40 pounds)

Environment: May work with frequent interruptions; maintain professional demeanor under

stress; possess problem solving and multi-tasking skills

Regular attendance is an essential function.

Minimum Experience:

Have appropriate clerical or secretarial experience as required by supervisor

MAJOR RESPONSIBILITIES AND DUTIES:

• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator and/or district contact.
• Run attendance summaries every six weeks for district accountability
• Collect, review and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
• Run necessary attendance reports from the computer daily.
• Make home visits as necessary to locate students/families.
• Assist students, parents, and teachers who come in the office.
• Answer telephone, record absences, take messages.
• Enter attendance information for McKinney-Vento Students; provide periodic verification of attendance data.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
• Ensure compliance with all local policies and state and federal statutes including the Educator Code of Ethics.
• Perform such other tasks and accepts such other responsibilities as may be assigned.