LAW FIRM SEEKS ROCKSTAR EXECUTIVE OFFICE ASSISTANT

If you are looking for a fast-paced, positive team environment with professional growth potential, then look no further. Our Estate Planning, Business and Real Estate Law firm has an immediate full-time opportunity for a superstar Executive Office Assistant... a team player who has excellent administrative and communication skills. This is a fabulous opportunity for someone who wants to make a difference in people’s lives.

Our Founder and Managing Attorney is an entrepreneur who is passionate about building a Rock Solid foundation for your family, business, home and wealth. We need a hospitable Executive Office Assistant who is mature, caring and wants to ensure the client experience with our Firm is second to none.

While we are focused on rapid growth, we are still small enough to care about every team member and client. We need someone who is interested in being with us as we grow and is willing to wear multiple hats until the workload supports hiring additional team members.

Currently, we need someone who can help our Managing Attorney with his day to day items, providing general administrative support and helping us communicate effectively with our clients and potential new clients. Ideally, you will have experience as a Receptionist, Secretary or Legal Assistant in a law firm, but we are willing to train the right service-minded office professional. The most important quality you can possess is a great attitude and willingness to roll up your sleeves and help wherever it’s needed.

If the following describes you, then YOU may be the superstar we are looking for:

- You believe it’s important to greet all potential and existing clients with a warm, friendly welcome

- You answer the phone with a smile

- You are skilled at communicating with people on the phone, in person and by email

- You are a relationship-builder who is comfortable interacting with different types of personalities, personalities and all levels of authority

- You see an opportunity for organization where others see a mess

- You are eager to learn new tasks and computer software/systems

- You value doing it right the first time, so you proofread your work and double-check details

- You know what happens in the office, stays in the office

- You genuinely care about clients and want to deliver an experience that turns them into raving fans

Your basic responsibilities:

- Answer phones

- Schedule appointments and manage the calendar for the Managing Attorney

- Perform basic administrative tasks – draft documents, copy, scan, file

- Communicate with potential and existing clients in person, by phone and email

- Manage paper and electronic files

- Back up team members when they need a hand or a day off

- Maintain practice and client confidentiality

These items are non-negotiable:

- You must be available to work and be in the office Monday – Friday, 8:30 a.m. to 5:00 p.m.

- You must have strong administrative skills and be detail-oriented

- You must be comfortable working with various computer programs, databases and systems

- You must be reliable, trustworthy and able to maintain strict confidentiality

- You don’t think making coffee or getting our guests a beverage is beneath you

- You must be a positive, high-energy team player who is results-oriented – No Drama!

- You must care about something and have goals in life.

This position offers a respectful team culture, opportunities for professional development, benefits and a competitive salary based on skills and experience.

DIRECTIONS TO APPLY:

If you cannot follow these basic directions, or if you contact us in a manner that leads us to believe you did not actually read the ad, you will not hear back from us. We expect you to value our time by following directions and paying attention to details.

To apply, submit your resume’ along with a cover letter. In paragraph one of the cover letter, tell us what excites you about being a part of our team; in paragraph two, tell us why we should hire you; and in paragraph three, provide us your salary requirements and include the names and phone numbers of three professional references.'

Job Type: Full-time

Pay: $14.00 - $16.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Common surfaces sanitized regularly.

Work Location: In person

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