Executive Assistant, Marketing Job at Honda Center
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Honda Center welcomes fans, performers, and athletes from around the globe. Our team members are an integral part of the event experience through their interactions with guests. Whether you’re looking to create a great guest experience at a concert, support business growth and development, work behind-the-scenes during an Anaheim Ducks game, or anything in-between, this is your opportunity to start the next chapter of your career story and help create a one-of-a-kind fan experience at Honda Center.
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Job Title:
Executive Assistant, Marketing
We seek an experienced Executive Assistant to support the Chief Marketing Officer (CMO). This role oversees and manages the flow and exchange of information, streamlines interactions, and facilitates initiatives on behalf of the CMO. The Executive Assistant performs administrative duties that require confidentiality, discretion, tact, diplomacy, sound judgment, and strong decision-making skills. Success in this role requires a positive attitude, a strong work ethic, excellent communication and customer skills, project management skills, and close attention to detail.
Responsibilities
- Work as a team with the CMO to provide administrative, operations, and project/initiative management assistance to support the Marketing department
- Perform clerical and administrative tasks, including drafting letters, spreadsheets, memos, invoices, reports, presentations, and other documents for senior staff
- Answer and transfer phone calls, screening when necessary
- Maintain filing systems and records as assigned, including digitally
- Retrieve information as requested from records, email, minutes, and other related documents
- Maintain calendars for the department and supported executive and other assigned leadership staff
- Coordinate and schedule meetings, appointments, travel, and accommodations
- Proofread legal documents and generate redlines and final formatted documents
- Receive and transmit invoices from third parties and assist in tracking department expenditures
- Draft internal and external communication and correspondence on behalf of the CMO
- Collaborate with other Executive Assistants to successfully coordinate projects and schedules
- Prepare agendas and schedules for meetings
- Prepare and submit expense reports
- Participate in special projects
- Maintain the highest quality service standards working with internal/external partners
- Maintain professionalism and strict confidentiality with all materials
- Perform other related duties as assigned
Skills
- Bachelor’s degree in a related field preferred
- Minimum 5 years of experience in an administrative role
- Experience supporting an Executive is a plus
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Extremely proficient in Microsoft Office Suite or related software with the ability to learn new or updated software
- Excellent organizational skills and attention to detail
- Basic understanding of clerical procedures and systems such as recordkeeping and filing
- Able to work independently
Knowledge, Skills, and Experience
Education - Bachelor's Degree
Certifications Required – NA
Experience Required - 5+ Year
Please note that this position is required to be fully vaccinated against COVID-19. “Fully vaccinated” means that the applicant can provide acceptable proof that the applicant has received, at least fourteen (14) days prior to the applicant’s start date, either the final dose of a two-dose COVID-19 vaccine, or a single dose of a one-dose COVID-19 vaccine. Vaccines must be authorized and/or approved by the FDA. Applicants needing an exemption to this requirement due to medical, disability-related, religious or other protected reasons may request an exemption. The Company will engage in an interactive process to determine if an exemption to this requirement as a reasonable accommodation is appropriate.
This position is on-site.
Company:
ocV!BE Sports & Entertainment, LLC
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
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