Job Overview

Provides administrative support primarily to the Chief Human Resources Officer as well as handle project assignments and support for the senior executive administrative team. This position requires a high level of discretion and confidentiality and the ability to manage relationships both internally and externally.

Responsibilities and Duties

• Provide administrative support for Chief Human Resources Officer (CHRO) with the ability to understand and anticipate challenges facing leadership executives and be able to manage/reschedule priorities effectively and proactively.
• Works independently, proactively, and uses sound judgement skills daily.
• Schedule meetings, prepare meeting logistics, coordinate preparation and distribution of materials, maintain calendar, and assign tasks, etc.
• Prepare appropriate written responses to incoming correspondence.
• Provide leadership for as necessary for office personnel.
• Edit and finalize agenda items for submittal to Board secretary.
• Coordinate with CHRO, department directors, executive assistants, administrative secretaries, and Board Secretary to ensure timely, accurate, and comprehensive agenda items.
• Serve as liaison between CHRO and outside entities.
• Research and provide recommendations on special projects/assignments.
• Manage incoming and outgoing telephone calls and email.
• Maintain accurate filing system.
• Proofread complex Human Resources documents; establish and maintain complex filing system; perform research; compile information, reports, and spreadsheets.
• Handle sensitive/confidential information requiring a high level of discretion; analyze problems and suggest solutions.
• Aid staff from other departments regarding Human Resources responsibilities.
• Handle multiple projects simultaneously and meet deadlines.
• Maintain composure during demanding circumstances.
• Knowledge of operational processes, procedures, and policies.
• Ability to learn, retain and use specific operational guidelines.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.

Education & Experience

· Bachelor's degree required

· Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization

· Experience and interest in internal and external communications, partnership development, and fundraising

· Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Houston, TX: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 8 years (Required)
• Microsoft Powerpoint: 8 years (Required)

Work Location: In person

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