The Operations & Technology Division of NBCUniversal is looking for a high-energy, results-driven, and detail-oriented Executive Assistant to provide direct administrative support to a Senior Vice President and two Vice Presidents of the organization.

In this role, you will be responsible for managing the day-to-day administrative functions, including schedule management, meeting coordination, managing a variety of duties (such as expense reports), and assisting with correspondence. In addition, this position is responsible for departmental administrative duties, i.e., vacation tracking, reporting, special projects, and logistical planning. The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This is an in-office position located in Centennial, CO.

Responsibilities:

• Responsible for proactively managing and coordinating daily schedule, calendar appointments, contacts, travel arrangements, internal meetings and external appointments
• Arranges and schedules significant volume of meetings with Executive colleagues and direct reports across multiple time zones; maintains and updates calendar while determining priority of requests and scheduling accordingly
• Arranges domestic and international travel accommodations, work visas and associated documents including comprehensive and detailed multi-city travel itineraries, when applicable
• Demonstrate flexibility, poise, patience and persistence in routinely adjusting priorities and rescheduling meetings
• Process expense reports in accordance with established policy guidelines tracking expenses and following up in a timely manner
• Responsible for flawless and complex meeting and event preparation, set-up, execution and follow-up including room scheduling, AV support, arrangement of food and drink, preparation and collection of agendas and materials, note taking, and coordinating follow-up items and actions.
• Interacts with executive IT support on behalf of executive leadership team
• Coordinate and schedule high-profile special events, filming and photoshoots with internal and external parties on the executive floor including executive screening room and tour requests
• Manages general office and administrative tasks for the executive floor including guest office and conference room reservations, maintaining distribution lists, managing security access, facilitating technology support for shared resources, interacting with executive dining services and coordinating with facilities services
• Manage and organize executive files, physical and electronic, as required
• Creates and edits presentations, agendas, spreadsheets, and reports.
• Participates in and supports special projects as assigned; assists other department members as needed and acts as a backup for other executive assistants when required.

Let’s Talk About You…

• Trustworthy – You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion
• Systems savvy – You’re proficient with the Microsoft Office 365 suite of tools, and capable of operating NBCUniversal proprietary systems for travel, expense reporting, and expense approvals
• Agile - Extremely flexible and able to shift priorities as needed and manage several work streams at a time
• Conscientious – You possess excellent attention to detail, thrive through organization and are comfortable partnering with others to track and meet deadlines
• Resourceful – You’re comfortable navigating a complex environment to obtain information and seek buy-in
• Location – You must be located in the metro area of Denver, CO and able to come to our Centennial, CO offices on a consistent basis.

What You Must Have:

• Bachelor’s degree
• Minimum 4 years of relevant experience maintaining a senior executive’s phone, calendar, work and travel schedules
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
• Exemplary interpersonal skills including a professional in-person and virtual presence

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $70.000 - $100,000.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

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