Summary/objective

The Executive Assistant is responsible for providing high-level administrative support to the CEO and VP of Sales as well as general office management.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Provides high-level administrative support and assistance to the CEO and VP of Sales.
• Performs clerical and administrative tasks including drafting letters, memos, reports, manages outlook calendars, and other documents.
• Plan office all aspects of office events; holiday parties, all team meetings, client events, and more.
• Assists with client or AMI personnel gifts as required, ie. Funeral, Congratulatory, etc.
• Arranges travel and accommodations for AMI required travel.
• Oversees certifications, registrations, collateral material, and contracts.
• Schedules and sets up requested meetings including refreshments and food orders.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews content and responds accordingly per direction.
• Performs office tasks including maintaining records, ordering supplies, mail, and coordinating or performing office cleaning, as necessary.
• Other duties as directed.

Supervisory Responsibilities

No supervisory responsibilities.

Work environment

Standard office setting.

Physical demands

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Travel required

No Travel required.

Required education and experience

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration and clerical procedures.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

Preferred education and experience

• Prior executive assistant experience
• 4 years of experience in administrative role reporting directly to upper management