VELEZ ORGANIZATION is a recognized leader in the construction services field located in the NYC.

Under the direction of the Project Manager and Program Document Controls Manager, the document control specialist (Queens site) is responsible for managing project documents (including formal correspondence, submittals and RFI’s) while also ensuring their accuracy, quality, and integrity. The document control specialist (Queens site) adheres to electronic document management procedures, record retention policies, safeguards information, and helps users retrieve data more effectively through support, training, and documentation.

Your duties and responsibilities may include, but not be limited to:

• Ensure all Record documents are coded, filed, and distributed in SharePoint/PMIS.
• Ensure that all documents are delivered to AHJV standards.
• Provide document management support and training for SharePoint and PMIS.
• Identify Record documents; name/code, assign metadata and file accordingly.
• Perform distribution duties.
• Ability to manage SharePoint/PMIS support requests.
• Ensures conformance to AHJV standards and processes.
• Performs SharePoint and PMIS user on-boarding and off-boarding of project team members.
• Organizes and performs document management, SharePoint and PMIS training.
• Updates procedures, processes, guidelines, distribution lists and workflows. Creates documents as required.
• Maintains the electronic project records files in SharePoint.
• Interacts with client, Design Builder / Contractor, and project team to coordinate activities.
• Performs other related duties as business needs arise or as required.
• Provides backup administrative support as needed.

Preferred Skills:

As the Document Control Specialist (Queens), you must possess the following abilities:

• Ability to quickly learn and apply new concepts.
• Ability to quickly learn and adapt to new technology.
• Excellent decision-making and practical problem-solving skills.
• Strong verbal and written communication skills.
• Attention to detail, accuracy, and documentation proficiency.
• Self-starter with a proactive approach to problem identification and resolution.
• Strong written communication skills including proven ability to create procedures and presentations as well as routine interactions with project teams.
• Excellent data management techniques.
• Ability to work both independently and in diverse, across all functional teams.
• Ability to handle multiple tasks simultaneously, identify critical tasks and establish priorities.
• Proficient with MS office applications.
• Working knowledge of Document and Information Management requirements across all phases.
• Working knowledge of Electronic Document Management Systems.
• High proficiency in Document Control IT tools, databases, and administrative procedures.

Qualifications:

• Bachelor’s degree in related field is preferable
• 6+ years industry working experience in areas of project controls, project administration, document management.
• Ability to work as a Team or individual to achieve goal.
• Experience using SharePoint as an electronic document management system for controlling and reporting project data.
• Experience & IT skills with interfacing electronic data management systems.
• Experience in the Engineering and Construction sectors.

VELEZ is an Equal Opportunity and Affirmative Action Employer.

Job Type: Full-time

Pay: $60.00 - $70.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Night shift

Education:

• Bachelor's (Preferred)

Experience:

• Document management: 6 years (Required)
• Construction: 3 years (Required)

Shift availability:

• Night Shift (Required)

Work Location: In person

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