Development Assistant Job at American Ballet Theatre
American Ballet Theatre (ABT) is one of the greatest dance companies in the world. Since its founding season in 1940, ABT’s mission has been to create, present, preserve, and extend the incredible repertoire of classical dancing for the widest possible audience. Headquartered in New York City, ABT is the only cultural institution of its size and stature to extensively tour, enchanting audiences for eight decades in 50 U.S. states, 45 countries, and over 480 cities worldwide. ABT’s repertoire includes full-length classics from the nineteenth century, the finest works from the early twentieth century, and acclaimed contemporary masterpieces. In 2006, by an act of Congress, ABT was designated “America’s National Ballet Company®.”
The Development Assistant will provide administrative support to Chief Development Officer and facilitate the day-to-day operations of the Development Department. They will interact heavily with Board members, administrative staff, dancers, donors and outside constituents, and act as a resource/liaison between these groups and ABT’s Development Department. The Assistant position requires a high level of professionalism, good instincts, confidentiality, positive energy, and a can-do attitude. Excellent written, interpersonal, problem-solving, and organizational skills are required.
Specific Responsibilities
- Coordinate the Chief Development Officer’s daily calendar
- Manage Development Department Master Calendar
- Schedule and staff development all staff and senior staff meetings
- Serve as the first point of contact for general development inquiries
- Assist with the process of conducting prospect research and report preparation for various campaigns and special projects
- Assist with the creation of various sponsorship presentations
- Assist with intern coordination
- Maintain Department filing system
- Assist with the coordination cultivation events including dinners, cocktail parties, backstage tours, etc.
- Be an active member of the Development team; participate in development events, as necessary
- Fulfill other tasks assigned by the Chief Development Officer
With the Board of Trustees:
- Serve as the Development liaison for the Board of Trustees
- Oversee operations the Board of Trustees’ Development and Nominating Committee meetings
- Responsibilities include coordinating meeting dates and locations, preparing materials, taking minutes, and coordinating follow-up actions for Committee members
- Responsible for all written communication to Trustees including acknowledgment letters, solicitation letters, invoices, and event invitations
- Process, track, allocate and acknowledge contributions from Trustees
- Manage campaign and Board contribution reports through Raiser’s Edge
- Maintain Playbill listings, in tandem with the Patron Services Coordinator, and other crediting protocols for Trustees, Honorary Trustees, and former Trustees
Essential Skills/Qualifications
- Bachelor’s degree is required with and 1-2 years of professional experience.
- Previous administrative and communications experience preferred.
- Proficient in Microsoft Suite, Adobe Acrobat and Google applications.
- Experience with Raiser’s Edge or Salesforce highly desirable.
- Extremely organized, attentive to detail, and able to manage and prioritize multiple projects in a fast-paced environment.
- Must be an adept problem solver and multi-tasker.
- Must act with discretion and respect confidentiality, in a customer service-oriented environment.
- Ability to interact clearly and effectively with a broad range of people.
- A passion for and knowledge of the performing arts is a plus.
- Must be available to work evening and weekend hours when required.
American Ballet Theatre is a fully-vaccinated company. The selected applicant should be prepared to show proof of full vaccination and a booster shot at the time of position offered and accepted.
American Ballet Theatre is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status.
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