CATHOLIC HOSPICE INC.

STAFFING COORDINATOR

BILINGUAL ENGLISH/SPANISH

FULL TIME - MON-FRI 8AM TO 5PM

FLEXIBLE TO WORK ON WEEKENDS AS NEEDED

WORKING FROM OUR MIAMI LAKES OFFICE.

Summary & Objective

The Staffing Coordinator primary responsibility is the staffing and scheduling of nursing staff and provides clerical support to patient care teams of the facility.

Essential Functions

• Process requests and schedule clinical staff for patients in Continuous Care program.
• Ensure effective communication with other Interdisciplinary Teams regarding staffing needs.
• Provides clinical team with relevant information about patients such as new admissions, discharges, etc.
• Jointly with other patient care secretaries, order supplies and documentation forms used by the clinical team.
• Monitors census daily for accuracy.
• Enters physician itineraries and notes into the Suncoast system weekly.
• Prepare daily IDT Schedule incorporating revisions or changes as directed by the Manager.
• Establish and maintain patient records.
• Provides resources to teams and/or coordinates and schedules pool staff for Patient Care Teams.
• Provides input and feedback on availability and flexibility of the team staff.
• Monitors pool staff hours on a monthly basis.
• Coordinates staffing for continuous care cases with pool staff and/or staff from one of our contracted agencies.
• Reviews and maintains records of continuous care cases and prepares monthly report of billable continuous care hours.
• Prepares weekly and monthly On-Call Schedule and distributes to appropriate staff.
• Communicates with answering service and CHI staff regarding On-Call Schedule changes.
• Ensures that triage staff has appropriate information (i.e. updated Census).

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Other Duties

• Prints Cell -Trak reports daily to facilitate the Manger’s ability to approve time sheets.
• Develops and implements various special projects, working in conjunction with the Manager.
• Evaluate and insure accuracy in the preparation of documentation.
• Able to maintain files and other information in an organized manner to insure follow-up and timely completion of assignments given by the Manager.
• Excellent telephone and interpersonal skills
• Ability and willingness to work a flexible Full-Time schedule that may include weekends and holidays.
• Performs other duties as assigned by supervisor.
• Maintain your required licenses, certifications and mandatory skill updates.
• Comply with all policies, local, state and federal laws and regulations.
• Provide other duties of other team members.
• Perform other duties as assigned.

Supervisory Responsibility

• May serve as an interim department leader depending on need

Physical Requirements

• Must be able to lift and/or move up to 50 pounds and push/pull up to 250+ pounds, walk, climb stair or ladders, stand on feet for extended periods of time, etc.

Disclaimer

The job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

EEOC Statement

CHS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

PM19

Knowledge & Experience Requirements

• Associate or Bachelor’s Degree in related field preferred or equivalent combination of education and experience.
• 1-3 years of experience in staffing and in a Hospice facility or other Health Care Facility preferred.
• 2-3 years of experience in staffing in a health care setting.
• Must have knowledge of computer office/clinical software.
• Must be able to read, write and understand the English language.