Construction Admin Assistant (12 month temporary assignment with full benefits) Job at EDP Renewables North America
Description
The Construction Administrative Assistant is responsible for overseeing all administrative duties for a wind/solar energy construction site. This is a temporary assignment with full benefits and has an estimated duration of 12 months
Main accountabilities:
- Manage the setup of office space and stock supplies
- Ensure site meets company standards and OSHA requirements
- Take plan of the day (POD) and meeting notes and distribute accordingly
- Track and record site safety & spills data
- Order office supplies
- Assist with complying with safety, federal, and site-specific regulations and agreements
- Ensure accuracy of data on documents and certificates
- Upload documents and certificates to applicable databases and information storage vaults
- Participate in weekly safety meetings
- Manage electronic and paper copies of agreements, permits, handbooks, procedures, and project-related documentation
- Assist landowners with complaints and concerns
- Process invoices
- Manage shipping and receiving for site
- Assist in training updates
- Maintain employee files and time off requests
- Interface with and support on-site staff as needed
- Additional duties as required
Direct reports: None
Travel: None
Minimum requirements:
- 2+ years of office experience
- Proficient knowledge of Microsoft Office software (Word & Excel)
- SAP and/or Concur experience is desirable
Behavioral requirements:
- Excellent organizational skills including the ability to organize and maintain a fluid administrative process
- Problem-solving ability in a fast paced office environment
- Excellent written and verbal communication and presentation skills
- Ability to be self-motivated and to perform duties independently
- Excellent time-management skills
- Demonstrated efficiency in managing multi-disciplinary tasks
- Exemplary standards of integrity, honor, safety, management, ethics, quality, and productivity
- Experience making travel arrangements using web-based resources
- Strong interest in renewable energy
- Strong interpersonal skills and high attention to details
- Sufficient schedule flexibility to manage facility emergencies 24/7
- Proven ability to learn new software programs
- Experience with LAN and computer hardware troubleshooting and repair preferred
Physical demands & working conditions:
- Sitting/Standing/Flexibility: Ability to stand and sit for 8 or more hours when in an office environment
- Speech/Reading: Ability to speak, read, and write English proficiently and deliver a variety of instructions furnished in written, verbal, diagram, or schedule form
- Lifting: Ability to lift items weighing up to 10 pounds
- Vision/Hearing: Ability to understand a variety of instructions furnished in written, verbal, diagram, or schedule form
- Safety: Ability to understand and communicate safety precautions when necessary
Qualifications
Experience
Required
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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