Clerk I - State Hospital Job at Health & Human Services Comm
Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professionals? Then the Health and Specialty Care System (HSCS) may be just the place for you! The HSCS is comprised of nine psychiatric hospitals located throughout the state, and one youth residential psychiatric center in Waco. The HSCS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. The hospitals provide state-of-the-art treatment that is recovery-oriented and science-based. Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan.
Performs routine clerical work in areas such as purchasing and mail/bank runs. Work involves checking documents for accuracy, transporting documents, and maintaining files. Knowledgeable with CAPPS Financial. Works under moderate supervision with limited latitude for the use of initiative and independent judgement. Compliance with HHS Immunization Policy required: serologic evidence of immunity to, or documented evidence of vaccination against measles, mumps, rubella, varicella, (chickenpox), Tdap, annual vaccination against influenza (and hepatitis B if applicable.)
Performs routine clerical work in areas such as purchasing and mail/bank runs. Work involves checking documents for accuracy, transporting documents, and maintaining files. Knowledgeable with CAPPS Financial. Works under moderate supervision with limited latitude for the use of initiative and independent judgement. Compliance with HHS Immunization Policy required: serologic evidence of immunity to, or documented evidence of vaccination against measles, mumps, rubella, varicella, (chickenpox), Tdap, annual vaccination against influenza (and hepatitis B if applicable.)
Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Assists with duties in the Purchasing Department which includes filing, data entry (requisitions into PeopleSoft Program), phone calls, and gathering vendor information (research) for purchases. Responsible for processing requisitions and ordering merchandise, supplies and equipment using agency guidelines, rules, policies and laws. Coordinates and places utilizing HHS Procurement Card per agency policy. Interacts with suppliers in case of delay in delivery of supplies, receipts of damaged or incorrect quantity of goods.
Utilizes the computer to perform said tasks (data entry, queries, etc.). Also utilizes the copier and the fax machine for said tasks.
Maintains purchasing and procurement reports and files updating records as appropriate. Analyzes records of material, prices, inventories and deliveries, and then using the records to compare prices, specifications and delivery dates to realized savings by choosing the supplier that provides the greatest value.
Picks up and delivery of money bags and outgoing mail from Departments. Delivery of bank deposits to local bank and delivery of outgoing mail to Post Office. Also does pick ups and deliveries to other Facilities throughout the area and surrounding cities.
Must operate a state vehicle to complete said tasks.
Attends trainings on a regular basis and does training courses available via computer.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Assists with duties in the Purchasing Department which includes filing, data entry (requisitions into PeopleSoft Program), phone calls, and gathering vendor information (research) for purchases. Responsible for processing requisitions and ordering merchandise, supplies and equipment using agency guidelines, rules, policies and laws. Coordinates and places utilizing HHS Procurement Card per agency policy. Interacts with suppliers in case of delay in delivery of supplies, receipts of damaged or incorrect quantity of goods.
Utilizes the computer to perform said tasks (data entry, queries, etc.). Also utilizes the copier and the fax machine for said tasks.
Maintains purchasing and procurement reports and files updating records as appropriate. Analyzes records of material, prices, inventories and deliveries, and then using the records to compare prices, specifications and delivery dates to realized savings by choosing the supplier that provides the greatest value.
Picks up and delivery of money bags and outgoing mail from Departments. Delivery of bank deposits to local bank and delivery of outgoing mail to Post Office. Also does pick ups and deliveries to other Facilities throughout the area and surrounding cities.
Must operate a state vehicle to complete said tasks.
Attends trainings on a regular basis and does training courses available via computer.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of requisition process, ordering merchandise, supplies and equipment using agency guidelines, rules, policies and laws.
Knowledge of CAPPS Financial. Reviews correspondence, reports, purchase orders, summaries, manuals, vouchers, records, and other related forms for completeness and accuracy.
Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone.
Assembles, organizes, and tabulates data. Files and maintains supplies, forms, records, and reports. Opens, sorts, and distributes incoming mail and prepares mail-outs.
Prepares documents for data entry and enters data into database. Delivers, picks up, or receives documents, supplies, mail, equipment, or materials; checks for quantity and quality; or makes arrangements for repairs and services.
Ability to maintain purchasing and procurement reports and files updating records as needed. Knowledge of Microsoft Computer Programs (Outlook, Word, Excel, Internet Explorer, etc.).
Ability to use Excel and Adobe Acrobat. Ability to read, write and communicate effectively orally and in writing.
Knowledge of Office Procedures for filing, data entry, etc.
Knowledge of usage of computer, copier, printer, fax machine, and adding machine.
Able to drive state vehicles.
The position requires good organizational skills and ability to follow instructions.
Good computer skills.
Documenting/Recording information - Entering, recording, or maintaining information in written or electronic form.
Knowledge of requisition process, ordering merchandise, supplies and equipment using agency guidelines, rules, policies and laws.
Knowledge of CAPPS Financial. Reviews correspondence, reports, purchase orders, summaries, manuals, vouchers, records, and other related forms for completeness and accuracy.
Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone.
Assembles, organizes, and tabulates data. Files and maintains supplies, forms, records, and reports. Opens, sorts, and distributes incoming mail and prepares mail-outs.
Prepares documents for data entry and enters data into database. Delivers, picks up, or receives documents, supplies, mail, equipment, or materials; checks for quantity and quality; or makes arrangements for repairs and services.
Ability to maintain purchasing and procurement reports and files updating records as needed. Knowledge of Microsoft Computer Programs (Outlook, Word, Excel, Internet Explorer, etc.).
Ability to use Excel and Adobe Acrobat. Ability to read, write and communicate effectively orally and in writing.
Knowledge of Office Procedures for filing, data entry, etc.
Knowledge of usage of computer, copier, printer, fax machine, and adding machine.
Able to drive state vehicles.
The position requires good organizational skills and ability to follow instructions.
Good computer skills.
Documenting/Recording information - Entering, recording, or maintaining information in written or electronic form.
Registration or Licensure Requirements:
Must possess valid Texas driver’s license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver’s license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.
Must possess valid Texas driver’s license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver’s license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.
Initial Selection Criteria:
Graduation of a standard senior level high school or GED equivalent is required.
Graduation of a standard senior level high school or GED equivalent is required.
Additional Information:
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities.
All new hire candidates will be required to receive COVID-19 medical screening (nasal test) as part of the due diligence process.
COVID-19 Precaution(s):
Personal protective equipment required and provided
Temperature screenings
Social distancing guidelines in place
Sanitizing, disinfecting, or cleaning procedures in place
Vaccines available for employees
Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
The salary offered will follow HHS starting salary guidelines which are typically made at or near the posted minimum of the salary range.
Experience with Microsoft Program Excel and Adobe Acrobat must be documented on employment application. Ability to Lift, Pull, Carry, or Push 1-25 lbs
Employee must provide transportation. If an employee operates a personal or state motor vehicle in performance of their official duties, the employee must posses a current valid Texas driver's license for the appropriate type of vehicle. Employees/Applicants are responsible for providing copy of their driver's license prior to beginning employment. Only Applicants Who Are Interviewed Will Receive Written Notification of Selection Results.
According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All of these diseases are vaccine-preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with patients. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities.
All new hire candidates will be required to receive COVID-19 medical screening (nasal test) as part of the due diligence process.
COVID-19 Precaution(s):
Personal protective equipment required and provided
Temperature screenings
Social distancing guidelines in place
Sanitizing, disinfecting, or cleaning procedures in place
Vaccines available for employees
Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
The salary offered will follow HHS starting salary guidelines which are typically made at or near the posted minimum of the salary range.
Experience with Microsoft Program Excel and Adobe Acrobat must be documented on employment application. Ability to Lift, Pull, Carry, or Push 1-25 lbs
Employee must provide transportation. If an employee operates a personal or state motor vehicle in performance of their official duties, the employee must posses a current valid Texas driver's license for the appropriate type of vehicle. Employees/Applicants are responsible for providing copy of their driver's license prior to beginning employment. Only Applicants Who Are Interviewed Will Receive Written Notification of Selection Results.
According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All of these diseases are vaccine-preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with patients. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.
MOS Code:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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