Job Description

We currently have an exciting opportunity for an Administrative Coordinator. This role combines a primary purpose of administrative support for US Marketing and members of the team. In this role, you will also support operations of the broader US commercial organization. This role reports to the Executive Director of US Marketing and is based remotely.

Key Responsibilities

• Provide administrative support, including calendar management, expenses, and travel

• Partner with US Marketing Leadership to support meetings and activities

• Manage business calendar(s) collaborating with peers on forward planning initiatives

• Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes

• Coordinate registrations for conferences, symposia, and local / international congresses

• Maintain departmental information, including but not limited to organizational charts, rosters, birthday list, distribution lists, territory maps, photo library, etc.

• Support recruitment and onboarding of new hires by scheduling interviews, creating onboarding plans, and completing onboarding tasks

• Handle general inquiries and route questions to appropriate resources

• Always maintain confidentiality

Basic Qualifications

• Bachelor’s Degree OR

• Associate Degree and 2+ years of experience OR

• High School Degree and 3+ years of experience

Preferred Qualifications

• Knowledge of pharmaceutical processes and systems

• 2 years of office administrative experience

• Strong attention to detail and is organized with a systematic approach

• Resilience under pressure

• Ability to prioritize information and meetings on behalf of team members / senior leadership

• Proven administration experience within a fast-paced international organization

• Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom)

• Willingness to help and learn with a team player mentality

• Ability to work in a field of uncertainty and ambiguity