The City of Phoenix Employees' Retirement System (COPERS) is dedicated to administering a retirement plan for past, current, and future City of Phoenix employees that prudently invests plan assets and delivers comprehensive support to meet the needs of COPERS' members and their beneficiaries.

The Administrative Assistant I serves a vital role in the Retirement Office and works closely with the Retirement Administrator and Deputy Administrator to ensure all functions of the office run smoothly. The Retirement Office is comprised of 17 positions that are responsible for providing pension information to members of the City of Phoenix Employees' Retirement System (COPERS) and the Arizona Public Safety Personnel Retirement System (PSPRS). The City's Deferred Compensation Plans (457/401(a)/ PEHP) are also managed within the office. Each of the benefit functions in retirement report to their respective Board of Trustees that are responsible for overseeing roughly $8 billion in retirement assets. The Retirement Office is divided into three areas: Administrative/Operations, Benefits, and Investments.

The Administrative Assistant I position is assigned to the Administrative/Operations group and is responsible for the ongoing administrative support to the Retirement Administrator as well as administering payroll and leave processes for the department. This positions primary focus will be coordinating, scheduling and staffing the various board meetings held throughout the year. This includes preparing the Board and Committee agendas (including supporting materials), posting meeting agendas with the City Clerk and distribution of agendas and materials to Board and Committee members.

On average, this position staffs 90 board and committee meetings per year. Preparing for and managing these meetings requires the position to compile large amounts of data and prepares reports to the boards.

• Ability to accomplish tasks in collaboration with individuals over whom this position has no direct authority.
• Ability to work collaboratively together with residents, other departments, and other stakeholders across the city to accomplish organizational objectives.
• Ability to handle competing priorities and effectively prioritize.
• Ability to pay attention to details.
• Excellent communication skills (interpersonal, verbal, written, and presentation).
• Critical thinking skills in the performance of all job duties and assignments.

$21.80 (minimum) - $33.11 (maximum) hourly / $45,344.00 - $68,868.80 annually

A comprehensive benefits package is offered which includes traditional pension with employer and employee contributions; choice of medical HMO, PPO, or HSA/HDHP plan; wellness incentive of up to $720 annually; dental; vision; life insurance; long-term disability; 401(a) and 457 plans; medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan; bus/light rail pass; tuition reimbursement program; paid time off includes 12.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days. Additionally, effective 10/1/2022, Paid Parental Leave is now offered to eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption or foster care placement of a child during a 12-month period.

For more details, visit: Unit 007 Benefits

Pension Information

• One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs.
• Bachelor's degree in public or business administration or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted
• The City job description can be found here.
• All finalists for positions are subject to a criminal background check applicable to the department or position

The minimum qualifications listed above, plus:

• Experience working collaboratively with internal and external stakeholders.
• Experience with writing meeting minutes of fiduciary boards & commissions.
• Experience conducting payroll functions.
• Experience conducting research and report writing.
• Experience managing virtual meetings.
• Experience compiling and analyzing investment and financial data.
• Experience providing customer service in person, over the phone and via email.
• Experience with open meeting law.

Recruitment closes January 17, 2023. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and generates a one time use only list. Once interviews are conducted and candidates are selected, this job posting will be considered closed and candidates will no longer be in consideration for the position applied for. This posting will not result in any ongoing eligibility list.

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

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Admin. Asst. I, JC: 06030, ID# 48380, 12/27/22, USM, WES, Benefits: 007, Q

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.