Administrative Assistant – Client Services Team - NYC

One of the leading investment firms in the world is seeking a dynamic Administrative Assistant to support their wonderful client services team from their Midtown East headquarters.

If you have 2+ years of administrative experience in finance or professional services, this is a great opportunity to join a group with a team-oriented culture and opportunity to take on projects down the line.

Salary is commensurate with experience from $80-120K base + paid overtime, bonus, and a top benefits/vacation/401k package. The role is on-site 4-5 days/week.

This professional will employ a range of skillsets, with primary areas of responsibility including:

• Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Answering calls and acting as a gatekeeper, as well as client liaison
• Acting as back-up support for other senior professionals
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
• Completion of detailed corporate expenses including tracking receipts and reimbursements
• Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
• Maintaining and organizing files
• Ad hoc projects

Qualifications:

The organization seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors. The successful candidate should have:

• Undergraduate degree
• 2+ years of administrative assistant experience supporting a team of 3 or more
• team-oriented individual who thrives on challenge in a dynamic environment
• Strong communication skills
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Perform duties with the highest level of confidentiality and integrity
• Experience with coordinating travel arrangements
• Ability to build relationships with key players and management
• Creative thinker
• Extensive familiarity with Microsoft suite and Concur is preferred

Please send in your resume to be considered!

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Job Type: Full-time

Pay: $80,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• New York, NY: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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