Administrative Assistant Job at The Chimes, Inc.
PRIMARY JOB FUNCTION(S):
- Assists in the preparation, updating, maintenance of record-keeping for the department
- Interacts with guests, employees, etc..who may visit the department in a professional manner
- Develops and maintains a variety of subject matter files and records, collects and compiles data and prepares reports, proposals, and other written materials upon request.
- Composes letters and memoranda related to special assignments.
- Handles administrative, financial and secretarial duties with judgment and accuracy.
- Uses technology for the completion of specified job duties.
- Attends work regularly according to assigned work schedule and in accordance with Agency policy.
- Attends and participates in in-service training, staff meetings and other activities to facilitate professional development.
- Works cooperatively with others including all staff, supervisors, administrators, co-workers, individuals served, community professionals, customers, vendors and the public.
- Follows instructions and abides by Agency policies and procedures.
- Be a positive role model for individuals served and Agency staff.
- Assumes other duties, responsibilities and special projects as needed.
SECONDARY FUNCTION(S):
- Assists other executive assistant staff with their job duties.
- Serves on task forces or Agency committees.
- Works cooperatively and effectively with Agency volunteers maximizing the volunteers’ experience while meeting the needs of individuals served and the programs.
REQUIREMENTS:
EDUCATION: Must have a high school diploma. A Bachelor’s degree from an accredited college or university is a plus. Two to three years of experience in progressively responsible secretarial and administrative work preferred.
EXPERIENCE: Thorough knowledge of written and spoken English, basic math, modern office methods and equipment, including computer skills, word processing and data bases is required. Judgment, tact, and ability to meet the public. Thorough understanding of the Agency’s organization and programs a plus.
NOTE: At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
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