TITLE: Administrative Assistant Trainee 1, SG-NS**—OR— Administrative Assistant Trainee 2, SG-NS**—OR— Administrative Assistant 1, SG-11

NUMBER OF POSITIONS: 1

SALARY GRADE: SG-NS or SG-11

SALARY: Full performance level, SG-11, $43,466 – $52,923

*Trainee-level (SG-NS) salaries will vary depending on appointment level

STATUS: Permanent

NEGOTIATING UNIT: Civil Service Employees Association (CSEA)

OFFICE/REGION: NYS Office for People With Developmental Disabilities - Taconic

DIVISION/DEPARTMENT: State Operations-Service Delivery

LOCATION: Eastern Dutchess Office

36 Depot Hill Rd.

Amenia, New York 12592

SHIFT/PASS DAYS: 8:00AM – 4:00PM Monday-Friday (37.5 hours per week)

OTHER: *Posted Hiring Salary includes the sum of statutory hiring rate for ($41,953) and Mid-Hudson Adjustment ($1,513). The Mid-Hudson Adjustment ($1,513) is also added to job rate ($51,410).

POSITION DESCRIPTION:

The Admin Assistant 1 is to provide organizational oversight and building coordination for the Eastern Dutchess Office and clerical work for treatment team 5 clinicians and TTL.

PRIMARY DUTIES AND RESPONSIBILITES:

Duties include but are not limited to:

1. Maintain electronic and hard copy filing systems (Fire Evac Plans, Site Specific Plans of Protective Oversight, incident folders, correspondence with families, etc...)

2. Enter daily census movements and Res Hab billing into TABS

3. Complete purchase orders and maintain office equipment and supplies

4. Maintain and update individuals’ profiles for each of 7 sites

5. Provide daily receptionist presence for the Eastern Dutchess office

6. Liaison with house managers and DA3's to gather vital documents monthly for TTL report

7. Other duties as assigned

MINIMUM QUALIFICATIONS:

Administrative Assistant 1:

Candidates must be reachable for appointment on the current Civil Service Eligible List for this title.

OR Candidates must have one year of permanent service in the posted title (or Secretary 1) and be eligible for a lateral transfer or be eligible to transfer via Section 70.1 of Civil Service Law.

OR Candidates must have one year of permanent competitive or 55b/c service in a title SG-9 or

above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND must have completed

all required mandatory and elective coursework. **

Administrative Assistant Trainee 1:

Transfer: Candidates must have one year of permanent competitive or 55 b/c service in a title SG-6 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. **

Administrative Assistant Trainee 2:

Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-8 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory coursework. **

Preferred Qualifications: A working knowledge of Microsoft Word and Excel.

Candidate may need to take and pass the NYS CS typing test.

APPLICATION PROCEDURE:

Interested candidates should submit a cover letter detailing how you meet the minimum qualifications and a current resume to the Taconic DDSOO Human Resources Office. Please provide your social security number for service certification and transfer eligibility determination process. Also be sure to include the vacancy number and position tile of this announcement on your resume.

Taconic OPWDD – Human Resources

25 Center Circle

Wassaic, New York 12592

Phone: 845-877-6821 ext. 3367

Fax: 845-877-3851

Please note:

· Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785

· Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.

· In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.

· For CSEA positions: Local Bidding Agreements will be honored.

· If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer.

· OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Job Type: Full-time

Pay: $43,466.00 - $52,923.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location

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