The Administrative Assistant receives incoming hospital calls and walk-in visitors and directs them as appropriate. This person also provides clerical support to the Executive Team by performing a variety of clerical and administrative tasks.

Specific duties, but not limited to:

• Courteously answers, routes and screens outside calls to the proper department or extension number, transfers calls, takes accurate messages and/or holds calls when necessary.

• Welcomes and directs patient families, visitors, and clients

• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

• Maintains filing systems as assigned.

• Opens and distributes mail, and prepare responses to routine inquiries.

• Greets visitors, vendors, physicians and identifies self and briefly explains hospital policies (parking/visitation) if called upon; directs to proper location as needed.

• Pages code blue, fire alerts, stat calls, emergency calls, physicians, and staff, per protocol.

• Maintains a file of hospital personnel and departments by name and extension number as well as phone numbers of hospitals within the area.

• Receives disaster information, notifies proper personnel and departments.

• Signals all clear when appropriate.

• Responds to and resolves administrative inquiries and questions.

• Coordinates and schedules travel, meetings, and appointments for CEO.

• Opens and distributes mail, and prepare responses to routine

Minimum Requirements

• Data entry and working knowledge of inpatient rehab

• Minimum of 1 (one) year experience as an admin assistant, preferably for a hospital or healthcare setting.

• Excellent verbal and written communication skills.

• Strong organizational, time management and prioritization skills.

• Strong analytical and critical thinking skills

• Detail-oriented, able to meet strict time frames

We offer a benefits package that will best suit your family’s needs. You can choose from a variety of medical coverage plans that best fit your lifestyle. You also have the option to enroll in additional perks such as 401k, life insurance, and disability plans.

INVERNESS REHABILITATION HOSPITAL LLC is an EEO employer - M/F/Vets/Disabled

Job Type: Part-time

Pay: $25,000.00 - $35,000.00 per year

Please Note :
apexdining.ca is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, apexdining.ca provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.