Accounts Payable Specialist Job at Johnstone Supply LLC
Johnstone Supply, North Americas leading wholesale distributor of HVACR equipment, parts, and supplies has a great opportunity for an
Accounts Payable Specialist to join our team. Over the last seven decades Johnstone has grown into the industry leader with over 450 distributor branches and 6 distribution centers throughout North America resulting in over $3 billion in annual sales. We work with some of the largest companies in the world, including Daikin/Goodman, Honeywell, Emerson, Johnson Controls, Google and Fujitsu, to provide contractors with world class products, technical expertise and quality service.
As a member of the Finance Team, the Accounts Payable Specialist is responsible for ensuring invoices are paid accurately, timely, and in accordance with company procedures and policies.
Position responsibilities:
Corporate Operations:
- Prepares invoices/credits from vendors for payment by:
- Verifying accuracy through 3-way matching
- Researching variances
- Analyzing exception issues to determine correct resolution
- Communicating effectively with internal and external resources for information
- Manual processing or EDI
- Able to work and communicate in close partnership with different internal departments to resolve issues.
- Investigates and resolves problems associated with processing of invoices and purchase orders related to product costing
- Maintain vendor relations and builds effective partnerships
- Researches and resolves distribution center shipment receipts against invoice costing
- Reconciles vendor account statements and maintains open transaction tracking for audit
- Maintain special handling process for vendors and organize personal work tasks independently
- Assists Accounts Payable Manager/Supervisor to identify and implement process improvements
- Carries out any other functions assigned by the Accounts Payable Manager/Supervisor
Internal Controls:
- Ensures adherence to all Accounts Payable policies and procedures.
Special Projects:
- Performs special projects, audits and analytics at the Corporate level, provides and presents recommendations via written reporting.
Position requirements:
- High school diploma or general education degree (GED); At least 2 years of related experience or training in a high volume accounts payable role; or equivalent combination of education and experience.
- Ability to add, subtract, multiply, and divide in all units of measures, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, rate, ratio, and percentage.
- Strong computer skills; including proficiency in Microsoft Office programs (Word, Excel, Outlook).
- Ability to consistently follow company standard operating procedures.
- Ability to do repetitive work and work under tight deadline pressures.
- Ability to maintain organized work processes, materials, and files.
- Ability to self-start and maintain a high degree of attention to detail.
- Ability to recognize priorities and organize workload accordingly.
- Strong Interpersonal Skills: Ability to listen and converse in a clear, concise, and professional manner.
- Strong written and oral communication skills
- Ability to demonstrate considerable tact and diplomacy in dealing with others.
- Ability to work within a team-based environment, and work independently.
Johnstone Supply is strongly interested in hiring a great candidate that exhibits work behaviors & values that are conducive to building and maintaining a strong and effective company culture. These behaviors include:
Customer Focused: Taking the perspective of who we serve into everything we do, anticipating their needs, and responding quickly.- Own It: Focus on the goal and show initiative, with a sense of urgency and pride in doing things right the first time.
- One Team: We win together, with everyone playing their role and leveraging the strengths of the team.
- Innovate: Embracing and creating positive change to continuously improve and developing competitive, valuable solutions.
- Engage: Seek out and share information to make sure everyone is fully informed and aware of what they need to know to succeed.
Johnstone offers a competitive wage and benefits that include medical, dental, vision, life, LTD, 401(k) with company match, and PTO after 90 days. Our commitment to continuous improvement & investment in our people is only matched by our commitment to superior customer experience. If you are ready to take the next step in your career, apply now.
Visit our website https://www.johnstonesupply.com/our-history for more information about our growing company.
EOE & E-Verify Participating Employer.
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