Accounts Payable | Full-Time | Emmitsburg, MD

The National Fallen Firefighters Foundation (NFFF) is looking for an Accounts Payable to join our Finance team who is detail-oriented with excellent time-management skills and knowledge of the Non-profit sector. He/she will be responsible for analyzing and processing accounts payable transactions to ensure compliance with internal controls and accounting policies. Maintains and reconciles accounts payable ledger for federal and non-federal grants and month-end financial reports. Analyzes and resolves discrepancies in billings and payments and recommends improvements to accounts payable policies and procedures. Assists with year-end close procedures and annual audit preparation. Responsible for processing payments and responding to vendor inquiries. This is a full-time position working out of our Emmitsburg, Maryland, office location, and reports to the Chief Financial Officer.

*All employees are required to be vaccinated and follow the Federal, State, CDC guidelines and safety measures relating to COVID-19.

Responsibilities

• Follows regulations and guidelines for nonprofit organizations under Generally Accepted Accounting Principles (GAAP)
• Records the activities of the investment accounts
• Codes incoming accounts payable invoices with the class and account number
• Ensures all calculations and amounts are covered on invoices and all required supporting documents are attached
• Records Account Payable invoices into the accounting software
• Prints checks or processes ACH
• Provides checks or ACH paperwork and supporting documents to CFO for check signing
• Mails accounts payable checks
• Assist with the monthly reconciliation of the cash accounts
• Monthly check that the accounts payable subledger agrees to the balance sheet
• Serves as a backup for the Financial Manager Prepares 1099 Forms at year end and mails to vendors and IRS
• Must work the National Fallen Firefighters Memorial Weekend (held annually in October).

Minimum Qualifications

• Associate degree in a related field required
• 3-years’ experience in accounts payable or related field; preferably working in Non-profit
• Knowledge of Non-profit finance regulations
• Excellent working knowledge of QuickBooks and general ledger
• Strong working knowledge of Excel, Microsoft Word, and Outlook
• Strong understanding of math and calculations
• Ability to generate reports and find discrepancies
• Experience working with outside auditors
• Exceptional organizational and communication skills
• Must be able to multi-task and to meet deadlines
• Must be able to work independently
• Must possess a valid, state-issued driver’s license and clear a criminal background check successfully

Job Type: Full-time

Pay: From $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
The NFFF follows the Federal, State, CDC guidelines and safety measures relating to COVID-19.

Ability to commute/relocate:

• Emmitsburg, MD: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• Accounts Payable in Nonprofit: 3 years (Required)

Work Location: In person

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