The Guild for Exceptional Children is currently seeking candidates for the Accounts Payable Clerk position in Bay Ridge Brooklyn, New York.

Main Purpose of the Position:

The Accounts Payable Clerk reviews and processes all incoming invoices and internal check requests received for payment, and prepares checks for vendors/department heads.

Essential Functions:

· Receives invoices and distributes to appropriate department for proper authorizations and approvals

· Checks accuracy of invoice totals and invoice contents against purchase orders. Contacts vendors in the event of any discrepancies between the invoice and the purchase order

· Completes voucher forms and enters voucher information into the Sage50 Accounting System for each transaction. Prepares printouts of all vouchers due to be paid by a given date for CFO approval

· Obtains approval prior to paying invoices. Prints checks and matches to invoices to ensure correct payments. Obtains the required signature(s) on each check. Mails all checks with the proper documentation and follows appropriate payment procedure for each vendor

· Responds to staff and vendor inquiries concerning payment status of invoices

· Maintains vendor file on Sage50 Accounting System in accordance with departmental procedures entering changes, additions, and deletions

· Checks all open (unpaid) vouchers monthly and closes out accounts payable on the system at the end of the month

· Performs and keeps track of the billing process

· Keep track of all company credit card spending, and makes payments on credit accounts

· Performs other related duties as assigned

Knowledge Skills and Abilities

· Ability to follow Agency policies and procedures

· Ability to follow department policies and procedures

· Good organizational skills

· Good interpersonal skills both face-to-face and on the telephone

· Ability to produce accurate work and pay attention to detail

· Ability to persevere in order to reconcile an accounting related problem

· Good alpha and numeric skills

· Ability to handle cash and cash transactions and maintain security

· Ability to work independently without constant supervision

· Ability to write legibly

· Ability to handle repetitious work, i.e. recurring cycle of work

· Ability to use a calculator

· Knowledge of and ability to use a computer and work in a windows software environment; using Microsoft Word and Excel and the Sage50 Accounting System

Qualifications

· High School Diploma or equivalent

· Knowledge of computerized accounts payable systems (preferably Sage50)

· Four (4) years prior experience in all aspects of accounts payable required

OR

· An equivalent combination of related education and experience

Hours: 8:30am-4pm or 9:am-4:30pm

Fulltime Position

EOE

Job Types: Full-time, Part-time

Pay: $22.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Accounts payable: 4 years (Required)

Work Location: One location

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