Accounts Payable Clerk Job at Union Tank Car Company - UTLX
SUMMARY OF POSITION:
This position is responsible for processing payments accurately and on time for amounts owed by the company. Reviews and verifies all purchase orders, statements, and invoices needed to prepare payments. Reconciles bills and balances accounts. Identifies and resolves any discrepancies to an account. Tracks all payment and transaction records using applicable systems.
Primary responsibilities include, but are not limited to:
- Provides accurate and timely processing of payments for invoices.
- Reviews all invoices for appropriate documentation and approval prior to payment.
- Verifies that purchase orders and invoices are in agreement on the amount ordered, received and invoiced.
- Checks the extensions and terms for accuracy to monitor discount opportunities and applicable freight charges. Additionally, complies with the sales tax guidelines of multiple states.
- Enters invoices into the accounts payable system in batches, including account coding information and payment due dates.
- Reconciles accounts payable transactions by researching and resolving discrepancies ensuring that all payments are accounted for and properly posted.
- Scans and registers the session on the document retrieval system and files the batch sequentially. Checks are then issued in a subsequent transaction initiated by the Accounts Payable Coordinator or Supervisor.
- Maintains accounts payable records by filing and scanning documents into work-flow management and accounting systems.
- Corresponds with vendors and responds to inquiries.
- Monitors accounts to ensure payments are up to date.
SKILLS/SPECIFICATIONS:
- Excellent written and verbal communication skills.
- Proficient data entry skills with a high degree of accuracy.
- Detail orientated with the ability to multi-task and manage time effectively.
- General accounting concept knowledge.
- Good mathematical skills.
The incumbent works to meet internal and external customer expectations at all times by fully applying oneself to the task involved, preventing errors, and developing and implementing personal quality improvement projects. In addition, the incumbent is required to understand the Responsible Care Management System and actively participate in activities outlined therein.
EDUCATION/EXPERIENCE/QUALIFICATIONS:
- HS Diploma or equivalent required. Associates Degree in Accounting or Business preferred.
- Minimum of 0 - 1 year of general work experience.
ESSENTIAL FUNCTIONS:
- Processes payments of invoices, purchase orders, and freight bills by reviewing for accuracy to ensure that all payments are correct and reflect appropriate information.
- Maintains files as required to ensure the proper processing of all invoices in a timely manner.
- Scans and registers invoices in the document retrieval system.
- Collaborates with purchasing, receiving, shop staff and vendors in the processing of accounts payable transactions.
- Participates in and actively supports quality projects and activities and Responsible Care initiatives to ensure that the Company achieves its goals.
DISCLAIMER:
Please note the duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work. Duties, and activities may change at any time with or without notice.
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