Job Summary

Processes, reviews, and inputs a variety of financial and accounting transactions according to Union and department policies and procedures. Uses one or more accounting software systems, spreadsheets, and word processing software to perform required tasks. Communicates with staff by telephone, email, and memos. Maintains records, logs, and files of transactions and activities. Performs other general clerical tasks as assigned.

Primary Responsibilities

Listed below are specific tasks that an employee working at the Accounting Clerk I grade level will be assigned. For clarity and ease of understanding the tasks are separated by the accounting functions.

Accounts Receivable:

• Receive sort and separate incoming checks
• Batch all checks by type of funds and create bank deposit for each batch
• Enter all checks into the Percap system
• Input contributor data of all types into the Enterprise software
• Process supply orders
• Audit all miscellaneous, and retiree pct batches
• Perform contributor database maintenance including changes, additions and inactive
• Receive incoming calls to the department
• Prepare vouchers for return of funds to affiliates
• Prepare daily deposit J/E
• Make daily trip to bank to deposit all funds
• Distribute Stat books
• Prepare correspondence

Accounts Payable:

• Receive, sort and distribute incoming accounts payable paper and other documents to AP clerks.
• Process invoices, APT’s, EAF’s and other requests for payment according to company procedures and policies including;
• Review of payment requests for authorization to pay, completeness, calculation accuracy and agreement to supporting and authorizing documents.
• Contact our staff and/or Vendors to resolve payment issues.
• Check for possible payment duplication in the system.
• Create voucher batches for inputting.
• Input transactions into the accounting software
• Completion of EAF balance detailed schedule (drag sheet)
• Filing of invoices and other payment transaction paper in the Vendor files.
• Process vouchers for returned checks to be voided and reissue vouchers when required.
• Update worksheet for all disbursements and deposits to/from the companies Special Account.
• Answer vendor/employee inquiries.
• Summarize unpaid invoices on hand by cost center for preparation of accounts payable journal entry.

Payroll:

• Review and process auto insurance reimbursements for payment according to the company policy.
• Maintain and update the insurance policy worksheet based on insurance information received from staff.
• Send periodic standard memos to staff requesting additional information, to remind staff of expired insurance and to send in documents.
• Input and clear IEB and Judicial Panel charged air transactions in the travel software system.
• Input and clear charged airline transactions for non-Staff persons in the travel software system.
• Research and follow up on unresolved charged airline tickets for IEB, Judicial Panel and Non-Staff.
• Prepare monthly accrual of charged air items outstanding (items not cleared)
• Assist in the sorting and preparation for distribution to employee’s payroll checks and EFT deposit stubs.
• Answer employee inquiries under the direction of the Supervisor or Manager. Provide Aid employees in the section
• May provide assistance to department by answering phones, opening, and distributing mail, or performing other general clerical tasks.
• Perform other clerical duties as assigned.

General Ledger and Financial Reporting:

• Process disbursement checks, computer, and manual.
• Maintain security of checks.
• Keep up to date logs of check use and check pickups.
• Prepare checks for mailing or for departmental pickup.
• Assist in reconciliations of bank accounts.
• Distribute financial statements including monthly, quarterly, and other special reports.
• Update stale check list and follow up with A/P clerks for resolution.
• Key journal entries into the general ledger as assigned
• Perform special projects and other duties as assigned.

Budget and Financial Analysis:

• Process information by comparing and/or transferring alpha and numeric information to other data sources.
• Input data into and generates reports from automated accounting systems.
• Perform examinations and simple reconciliations of documents to ensure mathematical accuracy of data or accuracy of transactions to source documents.
• Adhere to company financial policies and procedures.
• Prepare required forms to complete processing transactions.
• Maintain and prepares summary reports and statistical information of accounting activities using manual and automated means.
• Copy source documents as required to forward on to other phases of processing.
• Maintain files of source documents and other statistical and informational reports of processing activities.
• Provide assistance to department by answering phones, opening and distributing mail, preparing mailings to departments, or performing other general clerical tasks.
• Perform other clerical duties as assigned.

Direction and Decision Making:

Accounting Clerk I grade level employees may receive task training and periodic task assignments from Accounting Clerk III, Accountant I or Accountant II grade level staff.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Washington, DC 20036: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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